The Ellettsville, Indiana, Town Council met in regular session at 7:30 PM, Monday, September 30, 2002 at the Town Hall. David Sorokoty called the meeting to order and Ray Freetage led in prayer. David Drake led in the Pledge of Allegiance.
Roll
Call
David Sorokoty asked for roll
call of the Council Members. Members present were David Sorokoty,
President; David Drake, Vice-President; Mike Cornman, Ray Freetage and
Geraldine McIntyre. Also present was
Sandra Hash, Clerk-Treasurer, Deborah Hudson, Administrative Assistant to the
Council and Mike Spencer, Town Attorney
Supervisors Present
Jim Davis, Jim Ragle, Ron McGlocklin, Mike Farmer and Jeff
Farmer.
Approval
of Minutes of the meeting on September 9, 2002
Mike Cornman moved to approve the September 9,
2002 minutes. Geraldine McIntyre
seconded. Motion carried.
Action
to pay Accounts Payable Vouchers
Geraldine McIntyre moved to approve the accounts
payable vouchers. David Drake
seconded. Motion carried.
Appoint
Grievance Officer
David Sorokoty made a motion to appoint Geraldine
McIntyre as the grievance officer for the Town Council. Ray Freetage seconded. Motion carried.
Proclamation
for Fire Prevention Week
Mike Cornman read the proclamation. Ray Freetage made a motion to accept the
proclamation for Fire Prevention Week.
David Drake seconded. Motion
carried.
Open
burning request from Union Valley Farms (moved from New Business)
Arthur Young with RESCO, an excavating contractor,
is working with Union Valley Farms.
They have applied for and received a permit from IDEM to use an air
curtain incinerator. The incinerator is
designed to blow air over a trench. The
brush is dropped into the trench, and the curtain incinerator blows a curtain
of air over the trench to superheat the trench so it burns at extremely high
temperatures, and the air is blown at 100 mph over the trench that forms a
curtain that holds the smoke down. Mr.
Young said the houses are about 500 feet away from where they will be
burning. David Drake made a motion to
approve the open burning request for Union Valley Farms. Geraldine McIntyre seconded. Motion carried.
Resolutions
Resolution
15-02 to reimburse appropriation P-443 $25,219.62 for damage and personal
property loss at the Police Station
David Sorokoty read the Resolution by title. He explained that this is the insurance
check for the flooding at the police station.
He said that they had already issued one check for $5,000. The total sum is $30,219.62. Mike Cornman asked if this amount was how
much was spent out of that fund. David
Sorokoty said it was just a check from the insurance company for the 50/50
coverage for the flood. Sandra Hash
said that this would be the fund where we would be paying for the expenses and
have already paid some of them. Ray
Freetage made a motion to adopt Resolution 15-02. David Drake seconded.
Motion carried.
Ordinances on First Reading
Ordinance
02-20 amending section 255-46 of the Ellettsville Town Code concerning
reimbursement of expenses
Ray Freetage read the Ordinance by title. David Sorokoty said that all receipts for
mileage, lodging, food, parking and any other expense for which an employee
wishes to be reimbursed must be turned in to the
Town Clerk within ten (10) days from the date when the expense was
incurred.
Ordinance
02-21 adopting Chapter 220 to establish a Rainy Day Fund as permitted by
Indiana Public Law 251-2001
David Drake read the Ordinance by title. Sandra explained that legislation passed in
2001 allows communities to develop a Rainy Day Fund of money left over at the
end of the year. There are percentage
guidelines and it can be accumulated for emergencies or capital projects over a
period of time. This will allow us to
capture a small portion of anything left over at the end of the year from the
General Fund and set it aside.
Ordinance
02-22 adopting Chapter 340 prohibiting the posting of advertising matter or
samples in the Town of Ellettsville
Geraldine McIntyre read the Ordinance by
title. David Sorokoty said it was to
keep litter off of the new street light poles and prevent signs from being
stuck to them, so we can keep them in the same condition as we receive
them.
Ordinances on Second Reading
Ordinance
02-18 creating a separate fund for street light donations
Mike Cornman read the Ordinance by title. Rachel McCarty spoke on behalf of
Ellettsville Main Street. She informed
the Council that they are a 501(c) 3, so people interested in donating for the
streetlights in Ellettsville can donate through their organization and receive
a tax deduction. And in turn, Main
Street will give the money to the Town to be put in the fund that has been set
up in the Clerk’s office. Also, for
those who donate, a plaque will be placed on the light pole or the base of the
pole to recognize the donor. The amount
has yet to be determined by the Town.
When the amount is determined, a campaign will be started to solicit
donations. Ellettsville Main Street has
already received a donation of $2,000.00 from the Richland-Bean Blossom Family
Store on Sale Street through the efforts of Mary Ann Steinhagen. Ellettsville Main Street looks forward to
working with the Town of Ellettsville on this project to beautify and revitalize
downtown Ellettsville. Geraldine McIntyre
made a motion to accept Ordinance 02-18.
Ray Freetage seconded. Motion
carried.
Ordinance
02-19 adding Chapter 615 to the Ellettsville Town Code prohibiting the use of
in-line skates, regular skates and skate boards on public property.
Ray Freetage read the Ordinance by title. Mike Cornman asked why bicycles are not
included in the ordinance. David
Sorokoty said the skate park does not allow bicycles. We are trying to give the skaters an alternative place to use
their skates. Ray Freetage said if you
added bicycles to the ordinance, you would stop people from riding anywhere in
Town. Darlyne Sowder said she
understood that bicycles followed the same restrictions as automobiles. Ray Freetage moved to approve Ordinance
02-19. Geraldine McIntyre
seconded. Darlyne Sowder said that when
the ordinance was passed for skaters to wear protective gear in the skate park,
they found that the skaters at the park are not wearing the proper gear, and
when told
they need to, they respond that they will just go
skate in the streets. If they are not
safe in the park, they certainly are not safe in the streets. Motion carried with Mike Cornman voting no.
Old Business None
New Business
Street
Light agreement for receptacles on light poles – Cinergy
Sandra stated it was tabled at the last
meeting. David Sorokoty asked Mike
Spencer what he determined. Mike
Spencer said that if it is a lease, there is no problem with it. Rick Coppock said it was a lease for the
light poles at the intersections and the receptacles on the poles for Christmas
decorations and other events. David
Sorokoty said the reason for the ten (10) years is
that Cinergy feels that they can adequately make money back from them. Sandra said that is their standard contract
length. Mike Cornman moved to approve
the agreement for the decorative lighting service agreement between Cinergy/PSI
and the Town of Ellettsville. Geraldine
McIntyre seconded. Motion carried.
Street
Department requests DSL internet connection through Smithville Telephone
Jim Ragle conveyed that it is needed for
weather-related purposes in the winter and equipment research. Currently, they are going to the police
department to get information. It would
also cut down on calling to find out what the radar is during the winter when
they are out working. Ray Freetage
asked for clarification that the Street Department is asking for the $29.95
package. Jim responded yes. Ray Freetage move to approve the Street
Department’s request for DSL internet connection through Smithville
Telephone. David Drake seconded. Motion carried.
Sewer
Capacity for Spring Valley, Phase III – CFC and Deer Run/Greenbriar Knolls –
Robinson
Rick Coppock said Spring Valley is similar to the
one approved at the last meeting. It is
a sewer that will be connected to the Eastern Richland Sewer Corporation
system. The capacity letter is only for
the part of the system, which under the Town’s jurisdiction, that it can handle
the flow from the proposed 20 lot subdivision, which is in the Town of
Ellettsville, although it is on Eastern Richland Sewer. This is the last phase of this subdivision
that was originally approved by the Town in the 1970’s as a shoestring
annexation. Phase I was built in the
1970’s, Phase II was built in the early 1990’s and now CFC is wanting to
develop the last part of it. Mike
Cornman asked if it had already been to the plan commission. Rick Coppock said that it had been. David Drake made a motion to approve the
Sewer Capacity Letter for Spring Valley Phase III. Ray Freetage seconded.
Motion carried 3-2 with Mike Cornman and Geraldine McIntyre voting no.
The second one is for Deer Run/Greenbriar
Knolls. It is for approximately 26 lots
and it is in the Town. This letter
pertains to the Town’s system and it would be connected to the Town’s
system. David Drake moved to approve
the Sewer Capacity Certification letter for Deer Run/Greenbriar Knolls. Mike Cornman seconded. Motion carried. Mike Cornman made a comment that these are the same decisions
that the Council made in the mid-70’s and those ill-fated decisions ended up
causing the Town to go on a sewer ban and we are headed there again. David Sorokoty commented that Eastern
Richland Sewer Corporation should take note that this vote just barely passed
3-2 and it won’t be long before they don’t pass at all.
Privilege of the Floor
John Hooker II, Director of Monroe County
Emergency Management, explained that SEMA said we have been declared for public
assistance and briefing will begin next week.
He also said that the President had declared Indiana for public
assistance around 3:30 pm today. We now
have 30 days to file an application. He
explained the individual assistance programs and also said that we still need
volunteers to work at the Endwright Center.
He thanked everyone for all their help and said he really enjoyed
working with all the Town’s crews.
Darlyne Sowder expressed her appreciation on the
sirens sounding on the day of the tornado.
It really helped.
Supervisor’s Comments
Sandra
asked permission to attend an ILMCT conference in Nashville and wants Amber to
attend. The dates are October 29 and
30. Ray Freetage made a motion to
approve Sandy and Amber attend a class on October 29 and 30. Mike Cornman seconded. Motion carried.
David
Sorokoty wanted to warn the public about possible scams that might be out there
and to be aware. He reminded everyone
of the phone numbers for FEMA, Red Cross and Salvation Army, to get help, if
needed. He thanked the supervisors for
all of their hard work. He also thanked
the council members for their contributions.
He thanked all of the other people who contributed in some form or
another. It was all greatly
appreciated.
Mike
Cornman wanted to add discussion for possible endorsement for the Ellettsville
area hosting the Hilly Hundred in 2003 to the October 15, 2002 agenda. He also said emergency services worked
together very well, to no surprise, during the recent disaster. Because of the training that has been
offered lately, it has really come a long way.
He appreciated the volunteers that were calling to offer their services
and the local businesses that came to light during the weekend.
David
Sorokoty said that the sirens did save lives and the dispatchers did a very
good job. He also thanked the local
businesses that donated food for the workers.
Sandra
asked for the volunteers that participated during the clean up to call back in
to give additional information to the Command Center.
David
Drake said he would not repeat everyone that had already been mentioned, but he
wanted to thank all of the people that helped him and his neighbors.
Geraldine
McIntyre thanked everyone that volunteered and all the Town employees. She mentioned that they still needed
volunteers at the Command Center.
Ray
Freetage said that naming people is a very difficult job, and wanted to thank
anyone that was left out.
Mike
Farmer wanted to thank some of the companies who helped that had not been
mentioned earlier. Their response time
was appreciated.
Adjournment
David Sorokoty closed the
meeting at 9:00 p.m.
_____________________________ __________________________
David Sorokoty, President David Drake, Vice President
_____________________________ __________________________
Mike Cornman Raymond
Freetage
_____________________________ __________________________
Geraldine McIntyre Sandra
C. Hash, Clerk-Treasurer