Budget
adoption
The Ellettsville, Indiana, Town Council met in a special
session to adopt the budget for 2003 at 7:10 PM, Monday, September 9, 2002 at
the Town Hall. David Sorokoty called
the meeting to order. There were no
comments on the budget. Ray Freetage
moved to accept the 2003 budget. Mike
Cornman seconded. Motion carried. The meeting adjourned.
Regular Session
David Sorokoty called the meeting to order at 7:30 PM. Ray Freetage led in prayer. Mike Cornman led in the Pledge of
Allegiance.
Roll
Call
David Sorokoty asked for roll
call of the Council Members. Members present were David Sorokoty,
President; Mike Cornman, Ray Freetage and Geraldine McIntyre. Also present was Sandra Hash,
Clerk-Treasurer and Mike Spencer, Town Attorney.
David Drake arrived at 7:35 PM.
Supervisors Present
Jim Davis, Jim Ragle, Ron McGlocklin, Mike Farmer and Jeff
Farmer.
Approval
of Minutes of the meetings on August 26, 2002
Geraldine McIntyre moved to approve the August 26,
2002 minutes. Mike Cornman
seconded. Motion carried 4-0.
Action
to pay Accounts Payable Vouchers
Geraldine McIntyre moved to approve the accounts
payable vouchers. Ray Freetage
seconded. Motion carried 4-0.
Resolutions None
Ordinances on First Reading
Ordinance
02-18 an Ordinance creating a separate fund for the purpose of Ellettsville
street light donations
Mike Cornman read the ordinance by title and
summarized that this fund needed to be created for the town to accept donations
for the street lights.
Ordinance
02-19 adding Chapter 615 to the Ellettsville Town Code prohibiting the use of
in-line skates, regular skates and skate boards on public property
David Drake read the Ordinance by title. Bob Sowder requested clarification that the
skate park would be exempt from this ordinance. David Sorokoty responded yes.
Mike Cornman questioned why this came about. David Sorokoty responded it is for skater safety, pedestrian
safety, and prevention of damage to parked vehicles.
Ordinances on Second Reading
Ordinance
02-17 creating a separate fund to retain 5% of the Cassady Electric contracted
expense
Ray Freetage read the Ordinance by title. Sandra summarized that by direction of
Indiana Code, 5% of the contract cost is to be retained until the satisfactory
completion of the underground electric project in connection with the Highway
46 project.
Mike Cornman moved to approve Ordinance
02-17. Geraldine McIntyre
seconded. Motion carried.
Old Business
Insurance
settlement for Police Station and Equipment
David Sorokoty, Ron McGlocklin, and Andy Frye met
and went over the numbers to verify they were to the town’s satisfaction. Also to assure any ongoing claims would be taken care of. $30, 219.62 will be the settlement. David Sorokoty called for a motion to
approve the settlement. Ray Freetage
replied so moved. David Drake
seconded. Motion carried. Karla Frownfelter from the Journal
questioned what the discrepancy was that caused the issue to be tabled at the
last meeting. David Sorokoty explained
there was employee labor costs included in the initial assessment, which were
not covered under the insurance claim.
New Business
Capacity
certification, Eastern Richland Sewer Corporation – River Bend Addition, Mohney
Development
Steve Brehob of Smith Neubecker and Associates
representing Mohney Development explained to the Council that the capacity
certification rewritten by Senator Simpson and approved by IDEM now states the
Town of Ellettsville, by signing the letter would be stating there is adequate
capacity in the plant for this addition and the lines within the Town’s
jurisdiction are adequate. Eastern
Richland will have to certify their lines.
Eastern’s lines end where the new Hartstrait Bridge is being
installed. The addition is located
South of Carmola Drive.
Rick Coppock stated he and Mike Spencer reviewed
the revised version of this letter in February. This letter requests the Town to certify only within their own
jurisdiction and it states average flows and not wet weather flows. Mike Spencer added the revised letter is a
result of meetings we had concerning this matter last spring.
Ray Freetage asked how many homes would be in this
addition. Steve Brehob replied phase
one is 27 single-family homes to be built out to 70 or 80 homes over a period
of years.
Ray Freetage moved that the Town approve the
request to just certify the plant as being sufficient for the additional flow
and that our lines are sufficient to maintain the flow. David Drake seconded. Motion carried 4-1 with Mike Cornman voting
no. David Sorokoty shared his concern
for protecting ourselves, so as the Town annexes, we have capacity for the
Town’s needs instead of adding people further away from us. We need to protect the people who are
already in the system. Mike Cornman
feels this request was changed to satisfy a few people and he thinks it will
cause problems for the Ellettsville system.
David Drake added we still have the same problems we had last week, last
month and last year. He voted yes because
it states we have the capacity to handle the average flow that should come from
that area. It is not saying there
aren’t problems with overflows at certain times. It is just saying that the average flow from that area we have
the capacity to handle so it leaves lots of room for us to address what the
other problems are that still need to be addressed before we approve to many
more areas.
Karla Frownfelter questioned what recourse
Ellettsville has to handle heavy rain run off periods when overflows
occur. David Sorokoty answered the Town
did not certify Eastern Richland’s lines when they requested it because of the
problems they have had. Instead they
had to go to IDEM. They are on their
own to certify their lines. During
heavy rains we do get near capacity, which can’t be stopped due to run off, but
legally there are roads we can take to correct the problem.
Street
Light agreement with Cinergy
Rick Coppock explained this was the agreement for
the mast arm 36-foot aluminum poles and cobra head lights at the intersections
along Main Street when it becomes 46 westbound and Temperance Street or 46
eastbound. There are also 3 wooden
poles on the South side of 46 on the transmission lines coming into Town. There
are 22 lights total. These lights will
be supplemented with the decorative lights.
David Sorokoty added the bigger lights are needed at intersections for
traffic safety. The contract will be to
rent the poles from Cinergy and for the electrical usage. The mast arms and lights are the same
currently used by the Town except they will be on alumni pole instead of
wooden. There is also a second
agreement for receptacles for the poles.
Geraldine McIntyre moved to approve the agreement
with Cinergy for the cobra head lights.
David Drake seconded. Motion
carried.
The second agreement is for the receptacles with
individual photocells at $2.20 each per month. Mike Spencer stated the contracts term is 10 years and he feels
it should be no more than 4 years since it is purchasing supplies.
David Drake moved to table this portion of the
agreement until we hear back from Mike Spencer on the length of the contract,
which is stated in the contract as 10 years to see if it should be lowered to 4
years. Mike Cornman seconded. Motion carried.
Sale
Street Side Walk Widening
Rick Coppock stated INDOT has requested the
sidewalk at the corner of Town Hall on Sale and Main Street be moved out to
allow 4 feet between the building and the traffic signal post for
pedestrians. It will not eliminate any
parking spaces.
David Drake moved to approve the INDOT proposal
for the Sale Street sidewalk widening.
Mike Cornman seconded. Motion
carried.
Pedestrian
Crossing – Main Street Bridge
Rick Coppock explained the sidewalk on the South
side of Main Street comes to a point across from Chandler and dead ends. It turns pedestrian traffic back across Main
Street, or the new westbound 46, because there is no sidewalk on the south side
of the Main Street Bridge. He is
proposing to provide INDOT with a design to help them make a decision for a
pedestrian bridge that they could just give to their contractor and get a price
and see if it is feasible to include in this project. If we sent it to them and request them to do it, their process
would take quite a while and make the construction of the bridge a lot less
likely. He said the cost would be
somewhere around $2,500 to $3,000 for the plans for the bridge. It is somewhat of a risk, in providing these
plans, but maybe in the future, the connection could be made and it would be
considered part of the original trail project.
He said that is one of the reasons they would like the bridge is because
they are hoping to make this trail a reality and this bridge would be part of
it. You could even submit it to the
Transportation Grant for funding if all else fails. David Sorokoty asked where the starting and ending point would
be. Rick responded it would go on the
south side of the Main Street Bridge and go over the creek. Mike Cornman asked which
fund the money would come from. Sandra said Miscellaneous Professional would
be about the only one. Mike asked if we
could spend if out of Cumulative Capital Improvements (CCI), without taking
away from any street repairs. Sandra
said she would have to review the Town’s ordinance and Indiana Code. Bob Sowder asked if the existing sidewalk on
the North side of the bridge would be torn out. Rick Coppock said no. Jim
Ragle reminded the Council that $5,000 was spent out of CCI to purchase an
easement at the corner of Main Street and Matthews Drive and there is still
some paving to be done. He asked them
to look at it closely before taking any more money out of CCI. David Drake made a motion to approve the
expenditure of up to $3,000 for the survey and design of a pedestrian crossing
bridge for Main Street and pay it from of Miscellaneous Professional. Geraldine McIntyre seconded. Motion carried.
Privilege of the Floor None
Supervisor’s Comments
Geraldine
McIntyre had a letter from Pat Haley, Clerk of the Monroe County Circuit Court
asking for the use of Town Hall for the election on November 5, 2002. David Sorokoty asked if it should be
approved tonight and she said yes. He
read the letter and Geraldine said that we have always done it in the
past. Ray Freetage made a motion to
allow Town Hall to be used as a poling place for the November 5, 2002
election. David Drake seconded. Motion carried.
David
Sorokoty reported he went to the INDOT meeting in Seymour for the purpose of
thanking them for their work. He said
it was very informative and they talked about the widening of State Road 46 to
Spencer. He also endorsed the proposed
I-69 route should be on the west of Ellettsville. The reasons being the Industrial overlay on the west side,
increasing traffic safety and future growth in Monroe County.
Adjournment
David Sorokoty asked for a
motion to adjourn. Geraldine McIntyre
moved for adjournment. David Drake
seconded. Meeting was adjourned at 8:20
PM
_____________________________ __________________________
David Sorokoty, President David Drake, Vice President
_____________________________ __________________________
Mike Cornman Raymond
Freetage
_____________________________ __________________________
Geraldine McIntyre Sandra
C. Hash, Clerk-Treasurer