The
Ellettsville, Indiana, Town Council met in an Executive Session on Monday, November 24th, 2003 at
7:00 PM at the Town Hall.
The Council met in accordance with IC
5-14-1.5-6.1 (b) (2) for discussion of strategy with respect to the following:
(b) Initiation of litigation or litigation that is either pending or has been
threatened specifically in writing.
Members present were: David Sorokoty, President; David Drake, Vice-President; Ray Freetage; Lisa Combs-Creech and Geraldine McIntyre. Also present were Sandra Hash, Clerk-Treasurer; Mike Spencer, Attorney; Ron McGlocklin and Jay Humphrey.
The
Ellettsville, Indiana, Town Council met in regular session on
Roll Call: David
Sorokoty asked for roll call of the Council Members. Members present were David Sorokoty,
President; David Drake, Vice-President; Ray Freetage; Lisa Combs-Creech and
Geraldine McIntyre. Also present were
Sandra Hash, Clerk-Treasurer; Mike Spencer; Attorney and Rick Coppock, Town
Engineer.
Supervisors
Present, Jim Davis, Jim Ragle, Ron McGlocklin and Mike Farmer.
Approval of the meeting
minutes for November 10th, 2003
Geraldine McIntyre moved to approve the minutes. Ray Freetage seconded. Motion carried.
Action to pay Accounts
Payable Vouchers
Ray Freetage moved to approve
the accounts payable vouchers. Lisa
Creech seconded. Motion carried.
Resolutions
Resolution 29-03 to Adopt a
Written Fiscal Plan and to Establish a Policy for the Provision of Town
Services to an Annexed Area
David Drake explained
this is a resolution that is required to adopt a fiscal plan for the proposed
annexation area of the Briargate /
He further explained the
process saying that adopting the fiscal plan was the first step in the proposed
annexation. An ordinance would have to
be introduced next, and then the property owners would have to be notified of
the public hearing which would be a waiting period of 60 days for them to
respond and after that there is another 30 days waiting period before the
Ordinance could be adopted under the second reading.
David Sorokoty commended
David Drake on all his hard work on Annexation.
Ray Freetage moved to adopt
Resolution 29-03. Lisa Creech
seconded. Motion carried.
Ordinances on First
Ordinance 03-22 an Ordinance
concerning the annexation of Adjacent and
David Sorokoty read the
ordinance by title and explained this was basically a legal description on the
properties proposed to be annexed.
Old Business
Discussion on accruing
Holidays while on Workman’s Compensation leave or sick leave
The Clerk-Treasurer’s Office
gave each Council member a document of other Personnel Policies concerning this
issue. David Sorokoty asked for opinions
on how to handle this situation and if we should follow the current Personnel
Policy.
Ray Freetage is not
happy the way our Personnel Policy reads, but doesn’t have a solution.
David Drake stated if we
change one thing in the policy for this situation, then it could cause a new
set of problems in another situation. We
need to review the Town’s Personnel Policy as Geraldine McIntyre has recommended
for years. He feels employees who work
different shifts other than 8 or 9 to 5 for 40 hours a week should be treated
differently but doesn’t have an answer.
Geraldine McIntyre stated
since our Policy reads an employee only receives Holiday pay if they work the
day before and the day after then we should leave it as is. That is the way it has been for several years. She pointed out most of the other Policies in
the information read the same as ours so we should leave the Policy alone.
Lisa Creech commented we
should have separate policies for employees who work the different shifts as
well as one for the forty hour a week employees. She also recommended re-working the current
Policy and suggested having professionals review and re-work the Policy.
Sandra Hash commented
she could get quotes for updating the Personnel Policy. The Council agreed she could get quotes.
Privilege of the Floor
Ed Bitner questioned
the radio announcement he heard about property taxes. He said it stated property taxes have gone
down for the Town in the last seven out of ten years. He read his tax statements for the last five
years and commended the Town for bringing the taxes down.
Supervisor’s Comments
Mike Farmer requested
permission to declare a 1994, ½ ton pickup truck as surplus. It was involved in an accident. He requested permission to advertise it for
sale. David Drake made a motion to allow
the Utilities Department to note that a ’94 pickup truck is able to be declared
surplus property. Geraldine McIntyre seconded. Motion carried.
Mike informed the Council they have been
replacing pipes up on Dewey Drive. He
demonstrated the need of replacing the old pipe by using an old and new
pipe. The old pipe was originally 4” but
all of the build up within the pipe makes it reduced to about a 2” line. The old pipe is made out of cast iron which
breaks easily. It has been replaced with
a standard 8” duct alarm pipe which is a cast iron steel mixture and should
last 100 years. It won’t break, is cement
lined, resists corrosion and is larger in diameter for more water flow. This will help with fire protection by increasing
water flow at fire hydrants. The quality
of water should be better as well, because it won’t have the build up in the
pipe like the old one.
Ron McGlocklin informed the
Council that IPEP had investigated their office and informed them the Office trailer
needs proper under skirting. He checked
on prices to
have it underpinned. Pac Van price is $1,330.00. Bradley Fulford will do the job for $550.00;
he is a laborer that works for a general contractor in
Jim Ragle stated he needs
to replace one of his workers and requested permission to hire a new laborer
within the next week. He’s advertised,
taken applications and went over the applicants with liaison Lisa Creech and
will be making a decision soon. David
Drake made a motion to leave it up to Jim to hire someone. Ray Freetage seconded. Motion carried.
He added that the Street Department will
only be picking up leaves for the next two weeks.
David Sorokoty acknowledged the
Boy Scout Troop 119 (Zack, Derrick, Andrew and Peter) that attended the meeting
to achieve their Communication Merit Badge.
David also congratulated the three new Eagle Scouts for their
accomplishment of Eagle status which were from this same troop (Jason Schunn,
Rod DeWar and Joshua Bazard).
Sandra Hash asked if the Council
members were all available to open the bids for both the Fire and Police
Departments earlier in the day on the 22nd. All agreed it was fine.
Special Session -
Sandra also announced the updated Town Code
is now available on the Ellettsville web site.
Go to the Clerk-Treasurer’s page and click on Town Code and it will lead
to the American Legal website.
Ray Freetage thanked David
Drake for all the work he has done on Annexation.
David Sorokoty reminded the
public to “SHOP ELLETTSVILLE!”
Adjournment
He asked for a motion to adjourn.
Lisa Creech moved for adjournment.
Geraldine McIntyre seconded.
Motion carried. Meeting adjourned
at
_____________________________ __________________________
David Sorokoty,
President David
Drake, Vice President
_____________________________ __________________________
Lisa Combs-Creech Ray
Freetage
____________________________ __________________________
Geraldine McIntyre Sandra
C. Hash, Clerk-Treasurer