Park and Recreation Board

 

The Ellettsville Parks and Recreation Board met on Tuesday, January 7th, 2003 at the Ellettsville Town Hall.

 

Members present were Darlyne Sowder, President, Edwin Macatangay, Vice President, L.D. Axsom and Jeff Frownfelter, Secretary.

 

Other people present during the meeting included David Sorokoty, Ellettsville Town Council President, Jeana Kapczynski, President of Ellettsville Main Street, and guest Dr. James Segedy, AICP from Ball State University.

 

Darlyne Sowder called the meeting to order at 7:03 pm.

 

Minutes

Edwin Macatangay motioned to accept the minutes from the December 3rd, 2002 meeting.  Jeff Frownfelter seconded.  Motion carried 4-0.

 

Election of Officers

Nominations for officers included the following:

President:  Edwin Macatangay made a motion to elect Darlyne Sowder for President of the Parks Board.  Nomination was seconded and motion carried 4-0.

Vice President:  L.D. Axsom made a motion to elect Edwin Macatangay for Vice President of the Parks Board.  Nomination was seconded and motion carried 4-0.

Secretary:  Edwin Macatangay made a motion to elect Jeff Frownfelter for Secretary of the Parks Board.  Nomination was seconded and motion carried 4-0.

 

Public Comment

None

 

Old Business

5-Year Master Plan

Introduction of guest speaker Dr. James Segedy, AICP was made.  Dr. Segedy is the Director of Community Based projects and an urban planner from the college of Architecture and Planning at Ball State University.  He has several years experience in state and international projects relating to urban green space planning.  Dr. Segedy introduced his program and gave a thorough overview of what he and his students at Ball State University can do for the Town and Parks Board of Ellettsville.  Community Based Projects of Ball State will be developing the five-year plan for the Town of Ellettsville.  The cost of the work will be $11,500, with $6,500 coming from the Parks and Recreation Board of Ellettsville.  These funds from the Parks board were carried from fiscal year 2002.  A brief overview of what is needed to be accomplished in the near future includes, but is not limited to:

  • Forming a committee of people for direct contact between the Town of Ellettsville and Community Based Projects at Ball State
  • Develop a listing of major issues for the five-year plan
  • Develop a time frame for when information can be gathered from the community
  • Develop a mean or means for which to gather that information
  • Produce a listing of community assets concerning equipment, property and cataloguing of the areas parks and related facilities offerings

Milestones for the beginning of the five-year plan include the official hiring of Community Based Projects and signing the contract.  The first draft of the Five-Year Plan can be expected towards the end of March or in April 2003.

 

Motion was put forward to accept the Community Based Projects of Ball State University as a partner and retain their services based on a contract for them to develop a five-year plan for the Town of Ellettsville.  Motion was made and seconded.  Motion carried 4-0.  The next step in the process is to finalize the contract and receive an invoice from Community Based Projects of Ball State University.

 

Skate Park

At the December 2002 meeting, it was determined that Darlyne Sowder would contact Peggy Welch, State Representative, about the $24,000 Build Indiana Fund that is earmarked for the Skate Park.  From discussions with Peggy Welch, the funds can only be used for improvements to and for the Skate Park.  With this in mind, it was determined that the Skate Park could benefit from some restroom facilities and a multi-purpose shelter house structure.  The Parks Board was reminded that the committee originally requested to assist with further planning for the park has not followed through with requests and requirements regarding relations with the Parks Board, nor responded to any contact.  The Parks Board has moved forward and assumed sole responsibility for the Build Indiana Funds.  Jim Ragle, supervisor of the Street Department, will be asked to develop and present plans for both the restrooms and the multi-purpose building.  He will be asked to present the plans at the next Parks and Recreation Board meeting on February 3rd, 2003.

 

Wishing Well Nature Park

There was discussion that more mulch was needed for work to continue this coming spring.  It was stated by David Sorokoty that Jim Ragle was instructed to continue delivering mulch to the same spot as he has done in the past.  There was also some discussion that some tree trimmers could also deliver mulch to the same place.  New deliverers of mulch may need instructed as to where exactly to deliver the mulch.  No person was assigned to contact the tree companies.

 

New Business

2003 Budget

The current balance in the Ellettsville Parks and Recreation Board Fund is $18,451.82 as of a December 31st, 2002 report.

 

Discussion of the need for funding of the town gateways at each end of the Highway 46 split occurred.  There is a $500 need from the Parks Board budget to help fund the gateways.  A motion to approve $500 for the Community Highway Gateways Building Fund was put forth.  These funds were committed from the 2002 budget.  The motion was seconded.  Motion carried 4-0.

 

Adjournment

Motion to adjourn was made by Edwin Macatangay and seconded by Jeff Frownfelter.  Motion carried 4-0.  The meeting adjourned at 8:45 pm.

 

 

 

__________________________                    ______________________________

Darlyne Sowder, President                               Edwin Macatangay, Vice President

 

                  

_____________________________              _______________________________

L. D. Axsom                                                    Jeff Frownfelter, Secretary

 

 

 

_____________________________

Denise E. Knell