The
Ellettsville, Indiana,
Roll Call:
Supervisors
Present:
Approval of the regular meeting minutes
for December 13, 2004
Action to pay Accounts
Payable Vouchers
Public Meeting Schedule
for 2005
Sandra Hash explained the
meetings will continue at Town Hall through the January 10th
meeting. Starting on January 24th
we will hold all meetings at the Fire Department Training and Conference Room,
Appointments Park Board Member (R) 2005-2008
Board of Zoning Appeals (R) 2005-2008
Animal Control Commission 2005-2008
Phillip Rogers moved to appoint
Geraldine McIntyre to the Park Board for the years 2005 through 2008.
Resolutions
Resolution 32-04 Transfer of
Funds
Resolution 33-04 2005
Encumbrance List
|
Town Administrative |
|
|
|
|
|
|
PO4934 |
American Legal |
G-315 |
$3,139.00 |
|
Code update |
|
PO5011 |
Ball State Univ. |
G-315 |
$3,500.00 |
|
Beauty & Parks 5 year plan |
|
PO5068 |
Cassady Electric |
G-454 |
$12,590.40 |
|
Wiring for Street Lights |
|
PO5089 |
Visa |
G-211 |
$150.00 |
|
Postage Meter refill |
|
PO5105 |
Sam's |
G-396 |
$66.00 |
|
Spencer & BFA Christmas |
|
PO5107 |
Capital Shredder |
G-225 |
$1,929.00 |
|
Crosscut Shredder |
|
PO5119 |
|
G-315 |
$6,000.00 |
|
Animal Management |
|
PO5120 |
Komputrol |
G-365 |
$2,500.00 |
|
Fixed Asset software |
|
PO5121 |
Komputrol |
G-365 |
$1,500.00 |
|
Direct Deposit software |
|
PO5122 |
The May Agency |
G-345 |
$895.00 |
|
Bonds
|
|
|
Fund Total |
|
$32,269.40 |
|
|
|
Remaining unspent and
unencumbered appropriations |
|
$ 23,633.96 |
|||
|
Fire Department |
|
|
|
|
|
|
PO5089 |
Sam's Club |
F-213 |
$64.37 |
|
Office Supplies |
|
PO5094 |
Office Depot |
F-214 |
$492.46 |
|
Office Supplies |
|
PO5096 |
The Uniform Shop |
F-243 |
$1,600.00 |
|
Uniforms |
|
PO5098 |
Cintas |
F-234 |
$140.00 |
|
Mat cleaning - Dec |
|
PO5099 |
Hoosier Tire |
F-231 |
$450.00 |
|
Tires
|
|
|
Fund Total |
|
$2,746.83 |
|
|
|
Remaining unspent and
unencumbered appropriations |
|
$ 21,341.97 |
|||
|
Planning and Building
Dept |
|
|
|
|
|
|
PO5093 |
Visa |
B-215 |
$16.96 |
|
Copies at Mr. Copy |
|
PO5097 |
Visa |
B-215 |
$234.20 |
|
Copies - Trail |
|
PO5118 |
Visa |
B-215 |
$295.00 |
|
APA Membership |
|
|
Fund Total |
|
$546.16 |
|
|
|
Remaining unspent and
unencumbered appropriations |
|
$ 2,123.86 |
|||
|
Police Department |
|
|
|
|
|
|
PO5100 |
Pac-Van |
P-380 |
$730.00 |
|
Trailer Rental |
|
PO5101 |
Cinergy |
P-353 |
$1,307.32 |
|
Electric |
|
PO5102 |
Sam's Club |
P-244 |
$405.65 |
|
Supplies |
|
PO5103 |
Office Depot |
P-213 |
$377.42 |
|
Office Supplies |
|
PO5104 |
Lowe's |
P-233 |
$612.32 |
|
Cleaning Supplies |
|
PO5110 |
Sunoco |
P-221 |
$1,288.92 |
|
December Fuel Charge |
|
PO5111 |
|
P-231 |
$224.38 |
|
Monthly charges |
|
PO5112 |
Hoosier Tire |
P-231 |
$204.50 |
|
Monthly charges |
|
PO5113 |
Gall's |
P-243 |
$150.00 |
|
Uniforms |
|
PO5114 |
B & L Communications |
P-443 |
$1,200.00 |
|
Portable Radio |
|
PO5115 |
Fox's Cycle Sales |
P-443 |
$800.00 |
|
Snow Plow Blades |
|
PO5116 |
|
P-371 |
$660.00 |
|
Breathalyzer Maintenance |
|
PO5117 |
True Value |
P-244 |
$27.06 |
|
Monthly charges |
|
|
Fund Total |
|
$7,987.57 |
|
|
|
Remaining unspent and
unencumbered appropriations |
|
$ 23,079.19 |
|||
|
|
|
|
|
|
|
|
PO5106 |
True Value |
MVH-233 |
$712.80 |
|
Monthly charges |
|
|
Fund Total |
|
$712.80 |
|
|
|
Remaining unspent and
unencumbered appropriations |
|
$ 27,053.11 |
|||
|
Cumulative Capital Improvement |
|
|
|
|
|
|
PO5092 |
Cummins |
CBE-445 |
$8,000.00 |
|
Generator |
|
|
Fund Total |
|
|
|
|
|
Remaining unspent and
unencumbered appropriations |
|
$ 272.38 |
|||
|
|
|
|
|
|
|
|
Total Encumbrances for
2004 |
|
$52,262.76 |
|
|
|
Sandra added the remaining unspent and unencumbered appropriation
listings are to furnish information to the Council. It is not a requirement and it is subject to fluctuate
due to payroll related expenses.
Patrick replied he understood and expressed his appreciation for coming
up with the numbers so the Council and public could easily see the
information. He commented the Clerk and Supervisors did a
very good job having that much appropriated money lapse back into their
funds.
William asked if
Resolution 34-04 Adopting
Edwin Macatangay, Park and Recreation Vice President, stated they
have been working for over a year and one half with
Patrick asked if it would cause him any particular pause for the Council to table this and take it up at the next meeting for a final vote. Pat would like legal council to review it in terms of the rehabilitation act and certification of Section 504.
Edwin responded there are two period to qualify this as the master plan, January and May or June. We wanted to get it done was to hit the January mark. It has been a very trying and arduous task to get this complete through Ball Sate but we have it and that is the important thing.
Patrick replied he has read through it twice now and he is skeptical of some of the cost numbers in it, but it is clearly stated they are projections or estimates. It is the certification of Section 504 that he is unsure of which requires the president to sign off on.
Edwin said it would be fine to table it until the next meeting. It has been such a long time he doesn’t think it will hurt for them to wait until June for the state to review.
Patrick answered things will
probably be a little slow in
Ordinances on Second
Ordinance 04-25 Fixing of the Salaries for Budget Year 2005
Patrick stated we deleted Building Inspector from the Salary Ordinance. Sandra said we added Director of Building
Services. She also clarified on the
Salary Ordinance the words from and to establish a salary range for that
position. This would allow a newly hired
person to start at a lower wage that could escalate with experience. A salary range is suggested by the State
Board of Accounts.
Lisa Creech made a motion to adopt Ordinance 04-25 fixing of the
Salaries for budget year 2005.
Ordinance 04-26 Inter-local Cooperation Agreement between the Town of
Patrick summarized the agreement was for $6,000 to be paid in two
payments July 1st and December 31st.
Ordinance 04-27 Inter-local Cooperation Agreement between the Town of
Patrick stated this is the first step, in January we will have to
decide if we are going to add a square footage fee on top of the County fee of
12 cents per square foot. Currently the
town’s fee is 7 cents. We will
relinquish all building inspection duties and
Jim Gerstbauer, Monroe County Building Commissioner summarized
we started this last June. Since that
time both legal departments have worked together through both a draft agreement
and a final inter-local agreement. The Monroe County Commissioners have
authorized his department to take on this responsibility should this Council be
so willing to create it. So the legal
end is complete and we are ready if he Council agrees. This will allow the
Monroe County Building Department to do all the inspections. It is not a change in code for the citizens
of Ellettsville. It will simplify the
process for contractors as they will have one interpretation and one point of
entry into the permit system. They are
familiar with what we do and it will provide a one stop shop for the permitting
process. It also gives the consumers in
Ellettsville protection because they have qualified staff out there looking at
all the criteria and will provide qualified building inspections through a
project without Ellettsville having to invest more in the process in order to
add additional staff as the activity increases as it has of late. They have worked with
Lisa stated she thinks it is a good thing.
Patrick explained we have not established any fee in addition to what
the county is going to do. We are
currently at 7 cents. Once you take over
those duties Ellettsville will not be collecting a fee at this point. This Council is going to have to contemplate
if we even do that. Is it just a matter
of us adopting an ordinance and forwarding it on to the County if we so chose
to institute a 6 cent per square foot. How
exactly would that work so your department is aware that you would need to
collect this?
Jim responded he would have to defer that to legal for a decision
whether you would have to create a separate ordinance or not. In the inter-local agreement it authorizes
your Council to adopt that fee. It
doesn’t require me to do anything other than collect that and pass that
on. So when you tell me what you
established fee will be we can collect it at that point. Ellettsville would have complete control of
that.
Pat stated as instructed by our legal council and the county’s attorney,
Mr. Shilling, this will require two motions.
The first to adopt the Ordinance and the second would be a vote to
authorize the Council President to sign the agreement on behalf of the
Request to Convert Unused Vacation Days to Sick Days
Lynnella L. Weiss wants to transfers 4 hours unused vacation days to
unused sick days.
Becky Wines want to transfer 5 unused vacation days to unused sick days
Jay Humphrey wants to transfer 4 unused vacation days to unused sick
days
Approval of INDOT Enhancement Grant Application
This application is for a pedestrian-bicycle grant for the trail. The break down of the application is as
follows:
Planning Activities $ 5,000.00
Project Development and Environmental Studies $ 10,000.00
Engineering and Final Plans Preparation Work $
25,000.00
Right-of-way Acquisition $ 40,000.00
Construction $212,530.55
Construction Engineering and Inspection Activities $
18,000.00
Frank explained to the Council the breakdown of the above stated cost
and illustrated the location of the trail on a map. We are requesting $235,000.00 from INDOT with
$75,000.00 as the local match. Some of
the local match would come from his time managing the project. We have about $40,000.00 in right of way that
is either gifted or we could have contributions from the community, which is
consistent with the previous application.
Also portions of the $10,000 for environmental services we would pay 20%
of or $2,000 out of the $10,000. We come
up with $75,000 which put us over the 20% figure required by this application
process. He has letters of support from
the Chamber of Commerce and
Ellettsville Main Street Incorporated was formed in 1999 to address
downtown revitalization. One of our
early projects was the design for the Heritage Trail, which will be a
pedestrian pathway using a short section of abandoned CSX railroad bed. This follows little Jacks Defeat Creek and a
portion is located between the one way pair of State Road 46 Highway. The concept of the trail was designed by
Barry Fisher, a landscape architect, who is a native of Ellettsville and grew
up around the railroad and the creek. He
knew this area included some historic sites such as the grave of Ed Elliott the
founder of Ellettsville and the ruins of some of our limestone mills from the
late 1800’s and early 1900’s when there were 6 active mills in
Ellettsville. The rail line was also
important to ship the limestone all over the
Ellettsville Chamber of Commerce, President Janet Burks
This letter is to reconfirm the support of the Ellettsville Chamber of
Commerce for the funding of the Heritage Trail in Ellettsville. This pedestrian pathway would be built along
the abandoned CSX railroad which also follows Jack Defeat Creek. This area in the center of downtown
Ellettsville would benefit greatly from this project. The trail would allow beautification of this
area and provide a way for pedestrians to walk from the town parks and little
league fields to the downtown commercial area.
It would spark downtown commercial development and offer opportunities
to increase business for those already in the near vicinity of the trail. In addition as envisioned there would be
educational benefits of the trail by providing limestone educational markers
along the way. This would not only
educate local population but could serve as a destination to visitors who want
to learn about the limestone industry past or present. The Heritage Trail will offer many positive
changes to revitalize part of Ellettsville and offer heritage stories and
opportunities. The Ellettsville Chamber
of Commerce continues to support the development of the Heritage Trail as a
positive economic stimulus and a way to enhance the quality of life in the Ellettsville
Community. Signed Janet Burks, President
Jeana added this has been a long project. They do have a grant award from a year
ago. We would really like to see this go
forward. The state told Jeana they
expect us to come back and ask for some more money.
Privilege of the Floor
Mike Hendricks, Commander of the Ellettsville Police Reserves,
introduced Kyle Abram who is applying to be a Reserve Officer. The background check came out squeaky clean,
he’s had his mandatory pre-basic training, meets all of our qualifications and
we are requesting to bring him on board.
William Evans as Police Lesion recommended his appointment. William made a motion that we appoint Kyle
Abram to the Reserve Police Department of Ellettsville. Phillip Rogers seconded. Motion carried.
Sandra finalized his appointment by swearing Kyle in as a Reserve
Deputy Marshal and presenting him his shield and identification cards.
Supervisor’s Comments
Ron McGlocklin, requested Eric Chaudion’s appointment as a part-time
Deputy Marshal. Eric was hired in 1992
as a police officer. He left the
department in 1997 to be a builder in
William made a motion that we appoint Eric Chaudion as part time
officer for the Ellettsville Police Department.
Phillip Rogers seconded. Motion
carried.
Sandra finalized his appointment by swearing Eric in as a Deputy
Marshal.
Frank Nierzwicki reported on a request concerning noise produced by
semi trucks braking devices. Ellettsville
is not the only town in
Phillip Rogers questioned if we could use the term compression brake
instead of the brand name. Frank
answered we could do that, but he would feel more comfortable going with the level
of noise.
Patrick added with a certain decimal level and someway to measure that
objectively rather than subjectively.
Frank gave the example of his aging parents turning their television up
very high so they can hear it and it is a wonder their neighbors haven’t complained
about them. He suggests we narrow it
down a little bit.
Jim Davis asked the Council if they would mind using a different table
at the next meeting to enable moving the large conference table to the Fire
Department Training Room in preparation for the meetings to start at that
location. The Council agreed to use
folding tables at the next meeting if needed.
Phillip Rogers and
Patrick’s closing comment was “it has been a good year, next year will
be even a better year and he wished everybody a Happy Yew Year and a safe
holiday”. We will be back in a couple of
weeks for our last meeting in this building as the Town Council will move down
to the Conference Center.
Adjournment
Phillip Rogers made a motion to adjourn this meeting. William Evans seconded. Motion carried. Meeting adjourned at