March 8, 2004

 

 

 

 

The Ellettsville, Indiana, Town Council met in regular session on Monday, March 8th, 2004 at the Town Hall.  Patrick Stoffers called the meeting to order at 7:30 PM.  Lisa Creech led in prayer and William Evans led in the Pledge of Allegiance. 

 

Roll Call: Patrick Stoffers asked for roll call of the Council Members.  Members present were Patrick Stoffers, President; David Drake, Vice-President; Lisa Creech, Phillip Rogers and William Evans.  Also present were Sandra Hash, Clerk-Treasurer; Mike Spencer, Attorney and Rick Coppock, Town Engineer. 

 

Supervisors Present:  Jim Davis, Jim Ragle, Ron McGlocklin, Mike Farmer and Jeff Farmer.

 

Approval of the meeting minutes for February 23rd, 2004

 

Lisa Creech made a motion to approve the minutes for February 23rd, 2004.  William Evans seconded.  Motion carried.

 

Action to pay Accounts Payable Vouchers

 

Lisa Creech made a motion to approve the accounts payable vouchers.  David Drake seconded.  Motion carried.

 

Introduction of newly hired Planning and Zoning Administrator

 

Lisa Creech introduced Jeffrey York as the new Planning and Zoning Administrator.  He worked in the Indianapolis Planning and Zoning Department.  She said he has a great working background and even received glowing references from his former employers.

 

Jeffrey York thanked the Council for the opportunity to serve Ellettsville and said he would do his best to enforce the Town’s ordinances and to work with the Town citizens.

 

Lisa Creech made a motion to approve Jeff York for the hiring of a Planning and Zoning Administrator.  Phillip Rogers seconded.  Motion carried.

 

Announcement of Appointments

 

Lisa Creech said the Council had one appointment to make on the Board of Zoning Appeals and Citizen Kathy Wagner (Republican) volunteered.  Lisa Creech made a motion to appoint Kathy Wagner to the Board of Zoning Appeals.  William Evans seconded.  Motion carried.

 

Sandra Hash stated the Plan Commission appointed Ray Freetage to the Board of Zoning Appeals also and he accepted.

 

Resolutions

 

Resolution 06-04 to renumber the Written Fiscal Plan for the Michael A. Harman, Thomas Harman and Julian Miller property annexation from Resolution 04-04 (a duplicate number) to Resolution 06-04.  (7633 W. State Rd. 46, 115 + / -- acres)

 

Sandra Hash explained Resolution 04-04 was a resolution that was tabled to accept the Police Station bids and wasn’t officially logged on the books.  The number was inadvertently used again for the Harman resolution.  The Harman resolution was passed at the last meeting.  Resolution 06-04 just renumbers the Harman resolution from 04-04 to 06-04.  David Drake made a motion to adopt Resolution 06-04 to change the resolution number of the Harman Farm Annexation Resolution from 04-04.  Lisa Creech seconded.  Motion carried.

 

Resolution 07-04 Transfer of Funds

 

Sandra Hash explained the transfer was needed to cover the new Planning and Zoning Administrator’s salary and benefits.  She added the cost to advertise the position was higher than anticipated in order to have funds for future advertising expenses money needed to be transferred.  Patrick Stoffers read the transfers aloud. 

 

From:  B-316 Planner                                                $ 16,900.00

To:  B-112 Planning / Zoning Administrator                $ 16,900.00

 

From:  G-315 Miscellaneous Professional                  $ 2,100.00

To:  G-125 PERF                                                      $ 2,100.00

 

From:  G-315 Miscellaneous Professional                  $ 2,250.00

To:  G-121 Social Security                                        $ 2,250.00

 

From:  G-315 Miscellaneous Professional                  $ 1,000.00

To:  G-331 Legal Advertising                         $ 1,000.00

 

Lisa Creech made a motion to approve Resolution 07-04.  David Drake seconded.  Motion carried.

 

Resolution 08-04 accepting bids for the Police Station project and ratifying the Building Corporation members (John Emmons, Jack Neal and Dennis Williamson)

 

Patrick Stoffers stated the lowest bid which was read at the February 23rd Council Meeting was from Neidigh Construction for $860,000.  Lisa Creech made a motion to accept the bid from Neidigh Construction for $860,000.  David Drake seconded.  Motion carried.

 

Public Comment:

 

Phillip Rogers asked if there was a completion date mentioned for the Police Station?

 

Mike Spencer stated the Contract should give that information.

 

Lisa Creech read the resolution in its entirety and made a motion to approve resolution 08-04.  David Drake seconded.  Motion carried. 

 

Ordinances on First Reading

 

Ordinance 04-04 an ordinance to the Town of Ellettsville, Indiana, appropriating the proceeds of the sale of real estate to the Ellettsville Building Corporation in connection with the financing of the construction and equipping of a police station.

 

Sandra Hash read the Ordinance in its entirety. 

 

Public Comment:

 

Ed Bitner asked what this ordinance was for?

 

Sandra Hash and Patrick Stoffers explained when the bonds are sold the Building Corporation will purchase the land from the Town for $130,000 and this money will be used to buy equipment and furnishings for the Police Station.  

 

Mike Spencer suggested passing it on the first reading.  Lisa Creech moved that Ordinance 04-04 be submitted for first reading.  David Drake seconded.  Motion carried.  Lisa Creech moved that Ordinance 04-04 be adopted on the same day at which it is introduced.  David Drake seconded.  Motion carried.  Lisa Creech moved that Ordinance 04-04 be adopted.  David Drake seconded.  Motion carried. 

 

Ordinance 04-05 an ordinance amending Ordinance 03-26 fixing salaries for budget year 2004

 

Lisa Creech read the Ordinance in its entirety.  This ordinance adds the Planning and Zoning Administrator’s hourly, bi-weekly and annual salary for 2004.

 

Ordinance 04-06 Ellettsville Tree Ordinance

 

Sandra Hash read the Ordinance in its entirety. 

 

Ordinances on Second Reading - None

 

Old Business - None

 

New Business

 

Introduction of Ross Durrer candidate for the Ellettsville Police Reserves

 

Gene Crum, Officer on the Reserves introduced Ross Durrer as their new recruit.  Ross is a computer software support staff member with the division of Recreational Sports at Indiana University and lives in Bloomington.  He has a Criminal Justice degree from Indiana University (2002) and was on the Dean’s List in the spring of 2002.   He also has an impressive resume.  Lisa Creech made a motion to accept Ross Durrer as a candidate for the Ellettsville Police Reserves.  William Evans seconded.  Motion carried.

 

David Drake mentioned another gentleman; Justin Mullis was also to be recruited to the Reserves tonight.  Gene Crum stated Mr. Mullis is currently in Scotland and it was at the Council’s discretion whether to appoint him tonight or at a later date.  David Drake made a motion to appoint Justin Mullis as a Reserve Police Officer.  Phillip Rogers seconded.  Motion carried.

 

Sandra Hash administered the oath of office to Ross Durrer as a Reserve Deputy Marshal.

 

Equipment Purchase – Utility Department

 

Mike Farmer requested permission to purchase the track hoe for $64,615.00 that was originally leased in March 2001 to start the INDOT project.  Mike said the Utilities plan to have an aggressive approach to rehabilitate and replace water and sewer lines now that the INDOT project is over.  David Drake made a motion to approve the Utilities Department request to purchase the John Deere 200 LC Excavator that they are currently leasing.  William Evans seconded.  Motion carried.

 

Street Sweeping contract between the Town of Ellettsville and the Indiana Department of Transportation

 

Jim Ragle explained this is a renewal contract.  It is the same as last year’s contract except for an increase in the amount paid.  The total curb miles are 10.6 miles.  The contract reads the State will pay the Town’s Street Department $ 6,360 for sweeping State Road 46 for the year.  David Drake made a motion to approve the Street Sweeping agreement with Indiana Department of Transportation for the State Road 46 highway within the Town’s jurisdiction.  Lisa Creech seconded.  Motion carried.

 

Privilege of the Floor

 

Ron McGlocklin announced the Police Department will have a qualifiying shoot on March 20th at 8:00 a. m.   It will be at the Sheriff’s shooting range in Owen County and is free of charge for helping to maintain the range.  Three Council members will be attending and anyone else is welcome to attend.

 

Ed Bitner, Main Street Committee congratulated and welcomed Jeffrey York as the new Planning and Zoning Administrator. 

 

He also thanked Ron McGlocklin and staff for the additional patrols in his area.

 

He wanted clarification from Sandy on where the money for the PZA is being taken from.

 

He asked Mike Farmer if they would have purchased the track hoe from the start if he would have saved money.  Mike Farmer stated he would get the information for Ed which shows he has saved money by doing the lease purchase.

 

Sandra Hash explained there were three amounts combined to fund the Zoning Administrator’s position.  The Town Planner amount of $16,900, the budget of $11,000 for the Zoning Administrator and remaining funds from the Council’s Administrative Assistant position carried over from 2003. 

 

Lisa Creech read the Proclamation for SEVERE WEATHER PREPAREDNESS WEEK, which is March 14th - March 20th and made a motion to approve the proclamation for Severe Weather Preparedness Week.  David Drake seconded.  Motion carried.

 

Supervisor’s Comments

 

Mike Farmer stated the current Billing Clerk, Kay Neal plans to retire on May 31st of this year.  Kay has worked the longest for the Town of any current employee. Mike said he will be posting her job. 

 

He will also be posting a couple of seasonal jobs in the range of $7 to $9 per hour.  The Council approved posting the positions.

 

Sandra Hash said she had received an e-mail from David Sorokoty stating he had resigned from the Ellettsville Area Economic Development Corporation (E.A.E.D.C.)

 

William Evans stated he has received request to lower the speed limit on the west side of the two-way pair.  He believes INDOT owns the area and should be contacted for more details.

 

Lisa Creech asked Ron McGlocklin if he could use the Reserves to control parking.

 

Ron McGlocklin stated yes, they are already using them.

 

David Drake said he noticed the new parking signs have been erected for the Post Office parking and thanked Jim Ragle and his crew for taking care of it.

 

Patrick Stoffers thanked the screening committee for their work on selecting a Planning and Zoning Administrator.

 

Lisa Creech thanked Ed Bitner for writing a majority of the interview questions for the screening committee.

 

Adjournment

 

Patrick Stoffers asked for a motion to adjourn.  Lisa Creech made a motion to adjourn the meeting.  William Evans seconded.  Motion carried.  Meeting adjourned approximately at 8:15 PM.