The
Ellettsville, Indiana,
Roll Call: William
Evans asked for roll call of the Council Members. Members present were: William Evans, Vice-President; Phillip Rogers
and
Supervisors Present:
Approval of the regular meeting minutes
for August 23, 2004
Phillip Rogers made a motion to approve the minutes of
Action to pay Accounts
Payable Vouchers
Phillip Rogers made a motion to
pay the accounts payable vouchers. Dennis
Williamson seconded. Motion carried.
Proclamation:
Sandra Hash read the proclamation.
Announcements: William Evans read the announcements.
·
Family Day at
·
INDOT will have the pre-final inspection on
State Road 46 at 10 a. m. on
William Evans explained the Agenda needed revised by hearing the plat
approval next.
Request for Final Plat Approval of Prominence Pointe Phase III
Bernie Guerrettaz of
Bledsoe, Tapp and Riggert explained this request was from Joe Smith, the
developer. The development is off of
Phillip Rogers made a motion to accept the final plat for Prominence
Pointe Phase III. Dennis Williamson
seconded. Motion carried.
Memo:
William Evans read an informational transfer memo to the
Resolutions
Resolution 22-04 Insurance Reimbursement
Sandra Hash explained a guardrail at the bridge and sign at the
entrance to Greenbrier Knolls subdivision was damaged in a car accident and
Liberty Mutual Insurance Company reimbursed the Town for damages in the amount
of $ 1,781.42. She needs a resolution in
order to put the funds into the proper appropriations so it can be
distributed correctly.
Ordinance on First
Ordinance 04-14 an ordinance concerning the annexation of 7405 W. State
Road 46: 35 acres + / - owned by Brian
Hearne
Philip Tapp of
Bledsoe, Tapp and Riggert explained his purpose tonight was to request a
voluntary annexation with a zoning designation of Planned Unit Development (P. U.
D.) for Mr. Hearne. They are proposing some mixed uses for the project
including single family homes, paired patio homes, town homes and a commercial
area in the front by the highway. The original plan with this project also was
to connect with Ridge Springs making another access to that Subdivision through
the new development. They have already
been before the Plan Commission, spoken with the neighbors and heard several
concerns from the public about traffic issues and have revised the plan to slow
traffic. He showed the new plan to the Council which
has less of a traffic impact on Ridge Springs and he pointed out they have
buffered single family homes in Ridge Springs next to the single family
proposed homes. The plan is respectable
with the existing uses. They have also
incorporated many of Jeff York’s comments and suggestions. The Plan Commission approved recommending
the proposed annexation on State Rd. 46 as a Planned Unit Development to the
Shelly Nelson
thanked the developer for listening to the public’s comments and dealing with
them in a positive way and making the appropriate changes. She thinks the road changes will be an
enhancement for their development as well as for her subdivision of Ridge
Springs.
William Evans commended everyone for working together to get a mutual,
positive solution.
Ordinance 04-15 Rezoning of
William Evans introduced the Ordinance by title for the first
reading. This is the “Shook” property.
Ordinances on Second
Ordinance 04-13 amending chapter 93 of the
Lisa Creech gave a summary of the changes. Below is a list of proposed changes and the
motions made.
1. Delete the last sentence of Section 1 (B) and
replace it with: “The reasonable time
for abatement must be ten days”.
Lisa Creech made a motion to delete the last sentence of Section 1 (B)
and replace it with: “The reasonable
time for abatement must be ten days”. Phillip
Rogers seconded. Motion carried.
2. Delete Section 1 (C) and replace it
with: “Any person who refuses to comply
with the written notice from authorized personnel commits a class D ordinance
violation and a judgment may be entered against the violator”.
Lisa Creech made a motion to delete Section 1 (C) and replace it
with: “Any person who refuses to comply
with the written notice from authorized personnel commits a class D ordinance
violation and a judgment may be entered against the violator”. Dennis Williamson seconded. Motion carried.
3. Delete Section 1 (E) and replace it
with: “(E) The Health Officer, Deputy
Health Officer, the Town Marshal and Deputy Marshals are hereby authorized to
issue citations for violations of this chapter”.
Lisa Creech made a motion to delete Section 1 (E) and replace it
with: “(E) The Health Officer, Deputy
Health Officer, the Town Marshal and Deputy Marshals are hereby authorized to
issue citations for violations of this chapter”. Phillip Rogers seconded. Motion carried.
4. Delete Section 2 (D) and replace it
with: “(D) The
Deputy Health Officer shall be the Street Commissioner”.
Lisa Creech made a motion to delete Section 2 (D) and replace it
with: “(D) The Deputy Health Officer
shall be the Street Commissioner”.
Phillip Rogers seconded. Motion
carried.
5. Delete Section 4 (D) “The secretary of the
Town Board of Health, which shall be the Deputy Clerk”.
Lisa Creech made a motion to delete Section 4 (D) “The secretary of the
Town Board of Health, which shall be the Deputy Clerk”. Phillip Rogers seconded. Motion carried.
6. Delete in Section 5 (B) “he or she shall
direct the Town Clerk-Treasurer” and replace it with “The Health Officer
shall”, delete “of the police department” and replace it with “Marshal” and
delete “Health Secretary” and replace it with “Town Health Officer”.
Lisa Creech made a motion to delete in Section 5 (B) “he or she shall
direct the Town Clerk-Treasurer” and replace it with “The Health Officer
shall”, delete “of the police department” and replace it with “Marshal” and
delete “Health Secretary” and replace it with “Town Health Officer”. Phillip Rogers seconded. Motion carried.
7. Delete in Section 5 (C) “ten” and replace it
with “thirty”.
Lisa Creech made a motion to delete in Section 5 (C) “ten” and replace
it with “thirty”. Phillip Rogers
seconded. Motion carried.
Old Business -
None
New Business
Change orders for the New Police Station
Ron Gellenbeck of
Sanders Contracting and Management explained the change orders.
·
Change
order estimate #6 for Neidigh Construction is to provide two AMB 500, 5 lb. ABC fire extinguishers with wall brackets for
installation in storage building for total cost is for $141.57.
Lisa Creech made a motion to accept change order #6 for the fire
extinguishers. Phillip Rogers
seconded. Motion carried.
·
Change
order estimate #7 for Neidigh Construction is for 100 lineal feet for
west driveway, 20 lineal feet for the east parking area, total cost for
addition curbing is $1,957.20.
Phillip Rogers made a motion to accept change order #7 for 120 feet of driveway
curbing; 100 feet on the driveway and 20 feet on the parking area. Lisa Creech seconded. Motion carried.
·
Change
order estimate #8 is for sidewalks for a total cost of $7,587.90.
Phillip Rogers made a motion to accept change order estimate #8 at a
total of 336 lineal feet; 48 inches wide by 4 inches thick at 3000 psi concrete with fiber mesh. 140 lineal feet of sidewalk to be radius and
196 lineal feet is straight. Base of
sidewalk to be 8” of #53 crushed stone compacted. Broom finish
sidewalk cure and seal.
·
Change
order estimate #1 from R. E. Anderson is for pass through cabinet
evidence lockers, tire racks, mailbox organizer racks, office file organizers
and mounting brackets for a total cost is $7,770.50.
Phillip Rogers made a motion to accept R. E. Anderson & Associates
change order #1 on furniture and cabinets and racks for the new police
department.
Police Department Positions:
William Evans
reminded everyone there is full-time officer vacancy in the
William Evans read a request to reinstate Greg Marietta to the Ellettsville
Police Reserves.
Mike Hendricks
Commander of the Reserves explained Greg Marietta was formerly a Reserve and
had to resign due to an addition to his family.
Greg would like to rejoin the Reserves again in a voluntary capacity. He has all of his requirements.
William Evans asked if this could be tabled to the next meeting.
Mike Hendricks stated the Parks and Recreation Department has asked the
Reserves to monitor the parks in the evenings and Greg would be able to help. They need him if it is possible.
Privilege of the Floor
Ed Bitner said a few
weeks ago he inquired about who owns and is responsible for mowing the field in
front of his house and it turned into a fiasco.
The field was mowed and kept up by the State while the road was under
construction but it has reverted back to the owner. A few days ago it was seeded and straw was
placed. He asked is this the temporary
or permanent fix and
who will be responsible for mowing it now.
William Evans said he didn’t know.
Lisa Creech said she will check with Jim Ragle to get an answer and get
back to Ed.
Ed Bitner said the last
Town Board voted to give Robinson a tax abatement and
he wonders if anyone has checked to see if Robinson has kept up on their
promises they stated to acquire the tax abatement. He asked if they haven’t’ kept up their
promises, is there any recourse such as removing the abatement.
Lisa Creech said Mike Spencer would be the one to answer that.
Mike Spencer said he did not know the answer.
Sandra Hash said it would be up to the Council to initiate an
investigation to verify if they have fulfilled their promises for the tax
abatement and it would be their decision to withdrawal the abatement.
Supervisor’s Comments
Jim Davis stated
eleven months ago he requested and the Council approved placing three
individuals on a part-time waiting list to hire. He is requesting two people be hired as
part-time employees – Cheryl Summitt and Scott
Schultz. They both meet the requirements
and the previous Council and liaison approved both individuals.
Lisa Creech made a motion to allow Cheryl Summitt
and Scott Schultz be moved from the waiting list up to part-time status. Dennis Williamson seconded. Motion carried.
Sandra Hash announced
Jim Fielder requested to use the Town Hall for a polling site in the November
elections.
Lisa Creech made a motion to use Town Hall as a polling site. William Evans seconded. Motion carried.
Sandra Hash announced there is an IACT Conference coming up at the end
of the month. She and Amber plan to
attend the conference. She requested for
Amber to attend the entire conference so she will leave on Sunday but
Lisa Creech made a motion to approve for Amber and Sandy to attend the
IACT Conference in
Sandra Hash congratulated Craig Davis and he was officially sworn in
before the Council.
Dennis Williamson
announced there will be a workshop for Senior Officials on Weapons of Mass
Destruction / Terrorism Incident Preparedness on
He also informed the Council that he would not be able to attend the
next upcoming Council Meeting on the 27th.
Pat Stoffers thanked
William Evans for conducting tonight’s meeting in his absence and apologized
for his tardiness due to the Solid Waste Meeting.
William Evans
congratulated Craig Davis.
Adjournment
Lisa Creech made a motion to adjourn.
Patrick Stoffers seconded. Motion
carried. Meeting adjourned at