June 7, 2004 Ellettsville Parks and Recreation Board Meeting Minutes

The Ellettsville Parks and Recreation Board met on June 7^th, 2004 at the Ellettsville Town Hall. Members present were Darlyne Sowder - President, L.D. Axsom, Edwin Macatangay – Vice President and Jeff Frownfelter - Secretary. Denise Knell was absent. Darlyne Sowder called the meeting to order at 7:07 PM

Minutes from Previous Meetings

Edwin Macatangay motioned to accept the minutes from the May 3rd Meeting, L.D.Axsom seconded the motion, and minutes approved 4-0.

Floor Open for Public Comment

No public Comment.

Old Business

5 Year Master Plan

Professor Segedy needed to have the information sent to him again to complete the project. The plan should now be completed shortly, being several months late. When completed, the plan will be distributed among the Parks Board members for review. Then the plan will be presented to the Town Council.

Skate Park/Multi-Purpose Building

Severe damage was done to the newly completed structure on numerous consecutive nights. Much to the dismay of the Parks Board and the Street Department, who labored so hard to complete the structure, the facility faces a crisis in maintenance costs and faces a limited use policy. The police cannot provide adequate security nor patrol the area in a manner that would lessen the possibility of future vandalism. When the town lawyer was asked about a reward for information leading to the vandals, the lawyer suggested tearing down the facility. The Parks Board is discussing with the ball diamond facilities manager to help open and close the facilities during and after games. There has been great response and appreciation from the people involved with the sports fields concerning the restrooms. There is also a plan to hire someone to open the facility in the morning and then close the structure in the evening. This is similar in procedure to what happens at the Flatwoods county park. This will demand the installation of additional locks and the hiring of a person to take on the task.

Edwin Macatangay motioned to hire a person to open and close the restroom facility every day opening the facility between 5-9 AM and closing between 7:30-8-30 PM starting on April 1^st and ending on or about September 30^th. The payment allotted for the service will be $5.00 per day, 7 days a week. Jeff Frownfelter seconded the motion. The motion is to be in effect upon the installation of new locks and the hiring of a person for the job. Some citizens are already in mind and the Board is hopeful this can be accomplished in the very near future.

Wishing Well Nature Park

No discussion

Memorial Park

No discussion

Campbell's Park

No discussion

Budget

The board members did not think they had receiving the necessary budget materials and only briefly discussed the budget indicating a possible need for additional funds for electricity because of new lighting that has been installed at the Skate Park. It is also possible that the lighting to be installed at the islands on each end of the one way pairs will fall into the Parks budget.

New Business

The Board members decided to pursue the creation of a policy for renting the facilities at Campbell’s Park. This would include a reservation policy and administration, probably at Town Hall. Some signage would need to be created for the reserve posting of shelter houses. Jeff Frownfelter volunteered to create a rough draft of the policy. This draft will be reviewed and brought before the Parks Board for approval.

The meeting was moved to adjourn by Edwin Macatangay and seconded by Jeff Frownfelter. All members attending voted to adjourn, meeting adjourned at 8:22 PM. Motion carried 4-0