May 3, 2004 Ellettsville Parks and Recreation Board meeting Minutes

The Ellettsville Parks and Recreation Board met on May 3^rd 2004 at the Ellettsville Town Hall. Members present were Darlyne Sowder - President, Edwin Macatangay - Vice President, L.D. Axsom, Denise Knell and Jeff Frownfelter - Secretary. Darlyne Sowder called the meeting to order at 7:10 PM.

Minutes from Previous Meetings

Denise Knell motioned to accept the minutes from the Feb 16, 2004, Meeting. L.D. Axsom seconded the motion; minutes approved 4-0 with Edwin abstaining because he did not attend the meeting.

Edwin Macatangay motioned to accept the minutes from the March 1, 2004, Meeting. Denise Knell seconded the motion, minutes approved 5-0.

Edwin Macatangay motioned to accept the minutes from the April 5, 2004, Meeting. Denise Knell seconded the motion, minutes approved 5-0.

Floor Open for Public Comment

No public Comment.

Old Business

5 Year Master Plan

Darlyne presented a brief history of the Parks Board to the group completing the 5 Year Master Plan and answered some final questions. The document should be complete with this final information. Darlyne will forward the information to Professor Segedy.

Skate Park

No comment.

Wishing Well Nature Park

No comment.

Memorial Park

No comment.

Campbell’s Park

Hartstraight Road extension is moving forward. The DNR report has been received and the pipe has been ordered. INDOT will provide a fence for the property next to the parking lot in exchange for the small part of the property construction will take from the site. No definite date for completion has been given.

Girl Scouts want to plant a tree at the park. Board requests that they also provide for watering of the tree in the first year to ensure success. No representative of the Girl Scouts was present and final approval will wait until they come to a meeting or make other contact.

Budget

Brief financial statements concerning tax levies were given to the Parks Board. No other comments.

New Business

The Board met at the new Multi-Purpose service building to open the facility. The new structure was opened with a small ribbon-cutting ceremony and picture taking. The facility is very nice and will serve the users of the adjoining parks very nicely. The old restroom structure was torn down and the area was graded and seeded. A brief discussion of appropriate locks for the doors and doors for the women’s bathroom stalls occurred with solutions decided. Thank you to the Street Department. Denise Knell motioned to congratulate Jim Ragle and Crew for the excellent job, Edwin Macatangay seconded the motion and it passed 5-0.

The board received a call about some playground equipment that may be available for the town. Board members will try to meet later in the week to go and view the equipment before accepting the items. The equipment is supposed to be commercial grade quality and in general good condition. There may be additional costs in transporting and installing the equipment. As a follow-up the equipment was taken before board members could get out to view the equipment.

The fire department would like to offer for purchase by the Parks Board the structure that houses the soft drink machines next to the Skate Park. Denise suggests viewing the structure to assess value and condition before determining whether or not it would be an asset of interest.

The Men of Hope, from the House of Prayer Church, made a proposal for using the Skate Park, Campbell's Park, and adjoining areas for an outdoor fair. Ron Glasscock will be running the proposed event. Doug Dyer and Joe Badger were present to propose the idea and answer concerns about the event. There were some concerns of the space being big enough for their plans. Plans included a car show, a concert, basketball tournament, food concessions, antique tractor show, motorcycle “ride in”, puppet shows and a praise and worship tent. Parks Boards suggested they also contact the Richland Bean Blossom Youth Sports about using some of their space as well. There were some concerns about security and traffic management. The people running the event will take all responsibility and management of the event and cleanup following the event. Members of the church putting on the event were requested to make a return visit to the board with more details and they agreed to meet again. The Parks Board granted permission to use the parks properties for the event pending final details to be provided at a later date. Denise Knell motioned to approve, L.D. Axsom seconded and the board approved with a vote of 5-0 in favor.

The meeting was moved to adjourn by Edwin Macatangay and seconded by L.D. Axsom. All members voted to adjourn, meeting adjourned at 8:05 PM.

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Darlyne Sowder - President Edwin Macatangay - Vice President

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L.D. Axsom - Member Jeff Frownfelter - Secretary

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Denise Knell - Member