December 12, 2005

The Ellettsville, Indiana, Town Council met in regular session on Monday, December 12, 2005, at the Fire Department Training and Conference Room. Patrick Stoffers called the meeting to order at 7:30 p.m. William Evans led in the Pledge of Allegiance and Lisa Creech led in prayer.

Roll Call: Members present were Patrick Stoffers, President; William Evans, Vice President; Lisa Creech, Phillip Rogers and Dennis Williamson. Sandra Hash, Clerk-Treasurer and Mike Spencer, Attorney were also present.

Supervisors Present: Jim Ragle, Jim Davis, Jay Humphrey, Mike Farmer and Frank Nierzwicki were present.

Approval of the minutes

Lisa Creech made a motion to approve the minutes for the regular meeting on November 28, 2005. William Evans seconded. Motion carried.

Action to Pay Accounts Payable Vouchers

Lisa Creech made a motion to pay the Accounts Payable Vouchers. William Evans seconded. Motion carried.

Meeting Schedule for 2006

Sandra Hash mentioned the Meeting Schedule has been revised. The Plan Commission and Parks Board approved their meeting dates. The Council needs to approve their schedule and she will send it to the media. Patrick Stoffers said it was okay.

Ordinances on First Reading:

Ordinance 05-26 adding Chapter 154 to the Ellettsville Town Code creating a Redevelopment Commission

Frank Nierzwicki, Director Planning Services, explained this ordinance has been long in the making. The Plan Commission approved the recommendation. There are limited tools for towns in Indiana on economic development and the redevelopment. The Redevelopment Commission would be a group of residents from the Town of Ellettsville to look at options for development in the Town. One of the tools for economic development is a Tax Incrementing Financing District (TIF). There are over 50 cities, towns and counties in the State that have a Redevelopment Commission. Monroe County has a Redevelopment Commission and they have two TIF Districts, North Park and the south east corner of Richland Township. The Ellettsville Fire Department received some money for a new fire truck from the Richland Township Redevelopment Commission. He has been working with the Chamber of Commerce, talking to groups and answering questions on Economic Development.

Ordinance 05-27 amending Chapter 36 of the Ellettsville Town Code concerning Paid Time Off for Town Employees

Patrick Stoffers recommended tabling this ordinance until the next meeting.

Lisa Creech made a motion to table Ordinance 05-27 amending Chapter 36 of the Ellettsville Town Code concerning PTO for Town Employees. William Evans seconded. Motion carried.

Ordinances on Second Reading:

Ordinance 05-22 voluntary annexation of contiguous territory 5259 and 5325 Lakeview Drive also known as the Burrell and Bishop property

Frank Nierzwicki has done some research before the second reading and has the correct addresses.

Patrick asked Sandra for clarification on the revisions. The original ordinance had the line more commonly known as 5249 Lakeview Drive, Bloomington, Indiana. A motion needs to be made to delete this line and then accept the ordinance as amended.

Lisa Creech made a motion to delete the statement more commonly known as 5249 Lakeview Drive out of ordinance 05-22 concerning the annexation of contiguous territory 5259 and 5325 Lakeview Drive Burrell and Bishop Property. William Evans seconded. Motion carried.

Lisa Creech made a motion to adopt ordinance 05-22 voluntary annexation of contiguous territory 5259 and 5325 Lakeview Drive also known as the Burrell and Bishop property as amended. William Evans seconded. Motion carried.

Ordinance 05-25 Salary Ordinance for 2006

Sandra explained the errors pointed out in the first reading have been corrected (Chief Deputy Marshal’s hourly rate and the misspelling of an employee’s name on the longevity page). No one else has contacted her regarding any other corrections.

Lisa Creech made a motion to adopt Ordinance 05-25 Salary Ordinance for 2006. William Evans seconded. Motion carried.

New Business

Request for Final Plat approval – Union Valley Farms Subdivision Section Five

Sandra said Rick Coppock called to request this be tabled because the bond still has not been filed. There is a problem with the May Agency changing firms that would handle bonds.

Lisa Creech made a motion to table the request for Final Plat approval for Union Valley Farms Subdivision Section Five. William Evans seconded. Motion carried.

Annual Software Support and Disaster Recovery Agreements with Komputrol

Sandra explained this is an annual agreement for access to their central toll free number for software support. We can call when having difficulties with the software. This would include free updates on payroll and accounting. This also includes disaster recovery. Backups are done everyday but the tapes from fiscal end in June and the year end in December are sent to Komputrol where they transfer the tapes to a compact disc for storage. Patrick asked if direct deposit system and fixed assets would be an additional charge from last year. Sandra said yes. The municipal billing and general ledger are split between water and sewer. Patrick noted the total fee is $4,200.00. William asked how much the increase was over last year. Sandra did not review that information before the meeting but said it was not much of an increase.

Lisa Creech made a motion to accept the annual software support and disaster recovery agreement with Komputrol. William Evans seconded. Motion carried.

Fire Service Agreement with the Richland Township Trustee

Jim Davis, Ellettsville Fire, presented the contract for the renewal to provide fire protection services to Richland Township for 2006. There are no changes except the amount. He asked for a 5% increase, which is reflected in the contract, but it could be lowered to 3.9% if that is the increase the Township receives in property taxes.

Lisa Creech made a motion to accept the Fire Service Agreement with the Richland Township Trustee. William Evans seconded. Motion carried.

Supervisors’ comments

Frank Nierzwicki brought up the Bloomington Area Metropolitan Planning Organization having several meetings on November 8 to discuss the long range plan updates concerning transportation projects in our area. There was one meeting in Bloomington with 30 people in attendance and one in Ellettsville with 29 in attendance.

He mentioned Bob Cowell, Monroe County Planning Director, and Gregg Zody are overseeing the Monroe County Alternative Transportation Plan. This is an effort to look at hiking, biking, canoe and horse trails. They are doing an excellent job and the Ellettsville Planning Department supports a great deal of their effort. He recognized long time area resident, Bill “Billy” Williams, Monroe County Engineer, as being chosen the County Engineer of the Year for the State of Indiana. He looks out for Monroe County and Ellettsville. On Fridays, he is also on 105.1 Hoosier Country answering questions on Cop Talk.

Sandra Hash reminded everyone we are having our Christmas luncheon Friday, December 16 in the Fire Station Conference Room starting at 11:30 a.m.

Dennis Williamson welcomed Phillip Rogers back. He reported on the Parks and Recreation program. The main goal for next year will be to develop a trail at Wishing Well Nature Park. A lot of plans have been discussed this last fall and the trail has been laid out. The trail needs to be finalized in the spring. They will be asking for volunteer help to shovel stone and gravel in the spring. He asked Patrick if there could be a dedication ceremony when the trail is complete. Patrick agreed. They also have two openings on the Parks and Recreation Board for next year (one Democrat and one Republican). They meet the first Monday of every month. He would also like to wish everyone a Happy Holiday Season and Merry Christmas.

Lisa Creech was out of town but received many phone calls on the hard work the Street Department did on with the snow removal.

William Evans welcomed Phillip Rogers back, recognized a Christmas card from Umbaugh, stated the Police Station is close to being completed and thanked Jim Ragle along with the Street Department for the excellent job they did with the snow removal. He also wished everyone a Merry Christmas.

Privilege of the Floor – non Agenda Items

Claire Kerr introduced herself to the Council and said they will not be annexing into Ellettsville until she gets the ABC Commission Board situation straightened out.

Adjournment

Lisa Creech made a motion to adjourn the meeting. William Evans seconded. Motion carried. Meeting adjourned 7:51 p.m.