June 13, 2005

The Ellettsville, Indiana, Town Council met in regular session on Monday, June 13, 2005, at the Fire Department Training and Conference Room. Patrick Stoffers called the meeting to order at 7:30 p.m. Lisa Creech led in prayer and William Evans led in the Pledge of Allegiance.

Roll Call: Members present were Patrick Stoffers, President; William Evans, Vice President; Lisa Creech, Phillip Rogers and Dennis Williamson. Sandra Hash, Clerk-Treasurer and Mike Spencer; Attorney were also present.

Supervisors Present: Jim Ragle, Jim Davis, Ron McGlocklin, Mike Farmer and Jeff Farmer were present.

Approval of the minutes

Lisa Creech moved to approve the minutes for the regular meeting on May 23, 2005. William Evans seconded. Motion carried.

Action to Pay Accounts Payable Vouchers

Lisa Creech made a motion to pay the Accounts Payable Vouchers. William Evans seconded. Motion carried.

Resolutions

Resolution 06-05 Transfer of Funds

William Evans read the resolution in its entirety.

Patrick Stoffers stated this is predominately to cover the Code Enforcement Officer. We moved some money around instead of doing an additional appropriation.

Sandra Hash explained the Unemployment Tax was budgeted at 1.1%. After the budget was completed we were notified the rate would be 3.1% therefore creating the need for an adjustment. There are unspent funds in the Property and Liability due to changing insurance companies this year. There will be an estimated additional $2,000 insurance cost on the new police station. After these transfers are made, there will be $1,760.12 in the Police Fleet and $4,864.57 in the Property and Liability funds to cover additional costs.

Lisa Creech made a motion to adopt Resolution 06-05 Transfer of Funds. William Evans seconded. Motion carried.

Resolution 07-05 Concerning Personnel

William Evans read the resolution regarding Jeremy Luther’s suspension in its entirety.

There were no questions or public comments.

William Evans made a motion to approve Resolution 07-05 Concerning Personnel. Phillip Rogers seconded. Motion carried.

Ordinances on First Reading

Ordinance 05-12 Amending Section 31.35 of the Ellettsville Town Code Concerning Duties of the Clerk-Treasurer

Sandra Hash explained this is to clarify in the code that we have transferred all the planning and zoning records including, but not limited to, zone maps to the Director of Planning Services. It will not be the Clerk-Treasurer’s responsibility to maintain these records. William Evans would like to table this ordinance until the Director of Planning Services job description could be reviewed. Sandra added she is no longer in custody of the records and the Director of Planning Services job description is not in the code. Lisa Creech felt a discussion has already been made since all the documents have been transferred to the Director’s office. Mike Spencer added this is the first reading of the Ordinance which will allow time to look into the issue before the next meeting.

Ordinance 05-13 Adopting Supplement 2005 S-2 to the Town of Ellettsville, Indiana Code of Ordinances

Sandra Hash mentioned the Town has a new personnel policy and several other amendments. The American Legal Publishing Corporation of Cincinnati, Ohio recommends the revision or addition of certain sections of the Code of Ordinances which are based on or make reference to sections of the Indiana Code. This expresses the intent of the Town Council to accept these updated sections. The new update inserts are in Sandra’s office and available for pick up by the supervisors and council members. Sandra will be making new personnel policies booklets with this code update for all employees. This Code of Ordinance is the first one in the last twelve months. The code updates are numbered for tracking purposes. This update is Supplement 2005 S-2. The updates have been made to the online version of the code.

Ordinance 05-14 Amending Ordinance 04-25 Fixing of Salaries for Budget Year 2005

Patrick Stoffers explained this amendment is to correct an over sight relative to Utility Office Employee Jean Ramsey’s salary. This will lift the ceiling on the hourly wage from $11.85 to $13.85. Sandra requested this ordinance be passed the night it was introduced because she was asked to make it retroactive. Patrick said it will have to wait two weeks since the information sheet outlining the proper procedure not available.

Supervisors Comments

Sandra Hash gave everyone a copy of Denise Knell’s resignation letter from the Park Board and a section of the Indiana Code regarding Municipal board membership and the residence requirement.

Sandra also relayed a message from Rick Coppock that he will be attending a Preconstruction Conference on the Gateway Project June 20 at 1:00 p.m. at the Seymour INDOT District Office. Then June 21 at 10:00 a.m. he will be doing a pre-final inspection with INDOT on the decorative street lights in Ellettsville.

Also the Citizens Action Coalition of Indiana will be canvassing door to door from June 6 through August from 4 p.m. until 9 p.m.

Sandra also included in the packets letters from Mike Spencer concerning requests on contracts with The People State Bank. Patrick confirmed with Mike that the letters clarify there is no conflict of interest since Mike represents both the Town and Peoples.

Lisa Creech made a motion to approve Mike Spencer, Attorney, on the Origination Contract. William Evans second. Motion carried.

Dennis Williamson said he reviewed the Indiana Code regarding the Municipal board membership.

Dennis Williamson made a motion to appoint Amber Ragle as a member of the Parks and Recreation Board. Lisa Creech seconded. Motion carried. Patrick asked Sandra to tell Amber about her appointment.

Sandra added she and Amber will be attending the State Board of Accounts in Indianapolis this week.

Lisa Creech commended Town employee Alva Bohall for helping with some rough neighborhood children. Frank Nierzwicki and Laura Entrekin also helped and handled the problem very professionally. Lisa would like to keep Frank in our prayers with the passing of his mother.

Dennis Williamson said the fire department will be collecting donations for fireworks scheduled for July 2. $6,000 needs to be collected for the fireworks program.

He attended the Parks and Recreation Board meeting and they are working on their budget. The biggest item in the budget is to hire a part time or full time superintendent of the parks program. The Nature Trail and Rails to Trails are being developed and they need someone to oversee these projects.

William Evans gave the Reserve Police report. In May there were 11 officers who worked 359.29 hours. They do a good job. He has had numerous people talk to him about the speeding on State Road 46 through town. He asked Ron McGlocklin about the citations given out in May. There were 43 traffic citations and 64 traffic warnings. The police officers are out there.

He mentioned Flag Day on June 14.

Patrick Stoffers mentioned the County Council will consider the Wheel Tax tomorrow at the regular meeting. Different scenarios have been put forward and he is not sure which one will pass. The State Auditors dispersed some of the per capita type numbers to the units of government in anticipation of budgets for next year. If our letter from the auditor was anything like the other units of government then we should see 96 ½% of our 2004 MVH, a fairly significant cut. The County Council asked us if we would receive these additional monies what we would do with it. Our street commissioner, Jim Ragle, put together a list of anticipated projects should we receive these funds; $23,624 for road repair. Patrick will present this information to the County Council and hopefully they will render a decision.

Adjournment

William Evans made a motion to adjourn. Dennis Williamson seconded. Motion carried.

Meeting adjourned at 7:55 p.m.