July 5, 2005 Ellettsville Parks and Recreation Board meeting Minutes

The Ellettsville Parks and Recreation Board met on July 5, 2005 at the Fire Department Training and Conference Center. Members present were Jeff Frownfelter, President; L.D. Axsom, Geraldine McIntyre and Amber Ragle. Edwin Macatangay was absent.

Approve Minutes of June 6, 2005

Geraldine McIntyre made a motion to accept the minutes from the June meeting. L.D. Axsom seconded. Motion carried.

Approve Accounts Payable/Review Expenditures

Expenditures were reviewed for the previous month.

Skate Park

Jim Ragle informed the board that the Fall Festival would like to close the Skate Park and use the area to build a shelter house for future festivals to be held. He presented a copy of the design for the shelter house. They received a bid from Robinson Construction for $35,000. Their intention is to use the existing concrete pad, which is 50 x 100, take the hump out of the middle and take the fencing down around the Skate Park. He explained Don Lewis is willing to revoke the lease between the Richland Township Trustee and the Parks Board for this project to proceed. The grant money that the Fall Festival has must be spent by December 2005 and they cannot move forward without the consent of the Parks Board. The Skate Park Grant/Build Indiana Fund the Town has can be transferred and the remaining funds can be used for the lighting and electrical to be finished. Geraldine McIntyre made a motion to turn the Skate Park into a shelter house and transfer the remaining funds. L.D. Axsom seconded. Motion carried.

Nature Park

An updated pricing list was passed out from Hall Signs for the signs at the Wishing Well Nature Park that was received from Dennis Williamson. It included the changes that were discussed at the last meeting.

Shelter House Rental

Sandra Hash stated she needed an ordinance to change the Ellettsville Town Code in order to start collecting a fee for reserving the shelter houses. No action has ever been taken. The Street Department has already made the signs. The fees collected would be deposited into the Parks & Recreation Fund Miscellaneous Revenue.

New Business

Amber informed the other members that some research had been done in Indiana Code and the requirement is to be a resident of the Town, not a property owner. The Town Council made the appointment on June 13, 2005.

Jeff Frownfelter read a letter he received from the House of Prayer Church. They are requesting the use of the Skate Park and Campbell’s Park area on October 8, 2005 for a celebration. They will have worship service, basketball, a bike and car show, a puppet show and face painting. It was mentioned that the Skate Park may be under construction since they will be building a shelter house in that area. Jeff Frownfelter will inform the House of Prayer about the possible construction. L.D. Axsom made a motion to approve the use of the Skate Park and Campbell’s Park area on October 8, 2005 for the House of Prayer. Geraldine McIntyre seconded. Motion carried.

2006 Budget

There will be a meeting with the Town Council President and Clerk-Treasurer on Wednesday, July 6, 2005 to discuss the 2006 budget. Jeff Frownfelter will attend and present the Parks Budget. There was discussion as to what amounts need modified in the 2005 budget. Jeff asked Jim Ragle if there are any anticipated expenses for the ensuing year that need budgeted for. Jim responded no expenses out of the ordinary are expected at this time, but wanted to let the board know that one of the walls at Campbell’s Park is in need of repairs and the Street Department will be doing that. Sandra explained about how the budget process works, what cash balance the Parks Fund has and what is left to spend from the 2005 budget. It was decided to put $1,200 in the Secretary line, leave $10,000 in Part-Time Laborer, add a Stone account with $4,000, take out the Skate Park Property & Liability and Medical & Accident lines since the Skate Park will be gone, reduce Legal Services to $200 and reduce Community Support to $250.

Amber Ragle informed the other members that $95.00 was received this month from Spicer Enterprises. It was for proceeds from the Coke Machines located at the Skate Park.

L.D. asked the other members what dates they had in mind for visiting West Boggs Park. It was decided they would go on July 23, 2005 and be there at 10:00 am.

The meeting adjourned at 8:14 pm.