The
Ellettsville, Indiana,
Roll Call: Members
present were William Evans, President; Dennis Williamson, Vice President; Lisa
Creech, Phillip Rogers and Ted Robertson.
Sandra Hash, Clerk Treasurer; Mike Spencer, Attorney and Rick Coppock,
Town Engineer were also present.
Supervisors Present: Jim Davis, Jim Ragle, Jay Humphrey, Mike
Farmer and Jeff Farmer were present. Frank
Nierzwicki was also present.
Stormwater Utility
William
Evans explained the Town is in the process of complying with the Rule 13
Stormwater Utility issue. He asked
Sandra what has been the total spent on this from 2004-2006. Sandra answered “just below $43,000”. There were no additional comments or
questions.
Approval of the minutes
Lisa
Creech made a motion to approve the minutes for the Regular Meeting for
Action to Pay Accounts Payable Vouchers
Lisa
Creech made a motion that we pay Accounts Payable Vouchers. Phillip Rogers seconded. Motion carried.
Resolutions
Resolution 28-06 Transfer of Funds
Sandra Hash explained this transfer is to accommodate a shortage
in the Town Improvement fund for proposed sidewalks on
From: 1-1-354 Street
Lights $2,110.71
To: 1-1-455 Town
Improvements $2,110.71
Lisa
Creech made a motion to approve Resolution 28-06 Transfers of Funds. Phillip Rogers seconded. Motion carried.
Resolution 29-06 additional encumbrance
for 2006
Sandra
stated the encumbrance list was approved at the last meeting and the sidewalk
was not finalized. In order to carry the
sidewalk money over, it needs to be captured with a Purchase Order #5242 to
Kendall Concrete in the amount of $31,970.00, which brings the Purchase Order
totals to $54,161.23 which includes the previous encumbrances.
Lisa
Creech made a motion that we adopt Resolution 29-06 additional encumbrance for
2006. Phillip Rogers second. Motion carried.
Ordinances on Second
Ordinance 06-27 to amend section 36.157
of the
There
were no additional questions from the Council.
Lisa
Creech made a motion that we adopt Ordinance 06-27 to amend section 36.157 of
the Ellettsville Town Code concerning political activity. Phillip Rogers second. Motion carried.
Ordinance 06-28 to amend sections 36.208
and 36.231 of the Ellettsville Town Code concerning discipline of Police and
Fire Personnel
There
were no additional questions from the Council.
Ordinance 06-29 to annex the area known
as the Hasler Annexation
Frank Nierzwicki, Director of Planning and Redevelopment Services
announced the Hasler annexation is on second reading. It is two acres on
Lisa
Creech made a motion that we adopt Ordinance 06-29 to annex the area known as
the Hasler Annexation. Phillip Rogers
seconded. Motion carried.
Ordinance 06-30 to amend sections
36.121, 36.204 and 36.228 of the
Lisa
Creech read the ordinance in its
entirety. Sandra stated a revision was
made; she took the word “vacation” out and replaced it with “P.T.O.” because
vacation is longer addressed in out policy.
Lisa
Creech made a motion that we adopt Ordinance 06-30 to amend sections 36.121,
36.204 and 36.228 of the Ellettsville Town Code concerning Paid Time Off. Phillip Rogers seconded. Motion carried.
Ordinance 06-31 to amend Chapter 95
concerning Parks and Recreation
Brett Williamson, Park Board President explained this ordinance is to
establish a rental fee schedule for the Town Shelter Houses located in
Campbell’s Park including the new Shelter House that was donated by the Fall
Festival Committee.
Lisa
Creech made a motion that we adopt Ordinance 06-31 to amend Chapter 95
concerning Parks and Recreation. Phillip
Rogers seconded. Motion carried.
New Business
Contract for installation of sidewalk on
the North side of Vine Street
Rick Coppock, Bynum Fanyo presented a contract for sidewalk
replacement construction along the north side of
Lisa
Creech made a motion that we accept the contract for
Annual Renewal of the Disaster Recovery
Agreement with Komputrol – provides off-site storage of system backups and
converts data from tape median to CD-ROM
Sandra Hash explained this is an annual agreement with
Komputrol. She sends backups to them by mail
twice a year and they convert the information to a CD-ROM. This is a standard procedure that has been
done for many years. The contract is for
$450.00.
Lisa
Creech made a motion we adopt the Annual renewal of the Disaster Recovery
Agreement with Komputrol for $450.
Phillip Rogers seconded. Motion
carried.
Telephone System upgrade at Town Hall
Lisa
Creech made a motion we approve the telephone system upgrade at Town Hall to
Smithville Telecom, LLC for $3,680.
Phillip Rogers seconded. William
Evans abstained. Motion carried.
Public
Comments
Ed Bitner had a few issues for the Council:
·
He asked for
clarification on ordinances on second reading.
He read in The Journal two of the ordinances on first reading were
passed at the last meeting. Sandra Hash explained the salary ordinance was
passed at the last meeting on the first reading.
·
He requested a
copy of the Town Council meeting packet and was told he would be charged ten
cents per page. He would like the Town Council
to give members of the other Commissions copies of Town Council packets. William Evans asked if he wants a hard copy
or electronic. Sandra will add Ed to the
list for an electronic copy.
·
Special Use Water
Meter. He turned in his meter in October
and was told he would receive a check in a few weeks. He has not received a refund and would like
to know when it would be refunded.
Sandra commented a refund will be sent and the delay is because there
was a large volume of refunds. While
Sandra checked the Accounts Payable listing Ed went on to say he has declined
to carry forth a lawsuit against the Town for the other part of the $35 in a
class action suit. He would join with
them but he would not pursue it. Sandra
let Ed know his check has been written and he can pick it up at Town Hall in
the morning.
·
Comments about
Ted Robertson. Ed first explained when
he was brought on to the Plan Commission he abstained from voting because he
did not have knowledge of what was going on.
Ted caught Ed off guard because he voted on issues at the last meeting
without any knowledge of what was going on.
William Evans clarified Ted was informed a head of time of the
issues.
Ed ended by saying he has enjoyed working with William
Evans and Lisa Creech on the Town Board.
Fred Baugh, resident
Dennis Williamson received a call regarding this and
he called the Monroe County Building Department who will be coming out to
look. Fred Baugh also spoke with the
Building Department who informed him they were not going to be involved. Dennis clarified Monroe County Building
Department does handle our inspections.
Frank Nierzwicki then clarified the inspections consist of footers and
construction phases. He then commented
on Mr. Baugh’s concerns.
Fred Baugh asked if there is supposed to be a building
permit displayed. Frank said there
should be one and he will check with
Ed Bitner asked if anything has been done about the lighted sign
that has been placed, against Town ordinance, in front of Jack & Jill
Daycare. Frank answered they are in violation of the BZA and he will be working
with Mike Spencer on how to handle this situation.
William
Evans asked Lisa Creech to read the
letter regarding the nomination of Maurice E. Endwright to the 2007 Class of
the Indiana Journalism Hall of Fame.
Supervisors
Comments
Frank
Nierzwicki was asked by William Evans
to review and go over Planning Department funds and grants received over the
last few years.
In 2005:
$260,000
In 2006:
$53,304.88
For 2007: $1,018,750.00
- Proposed
Sandra Hash recognized William Evans and Lisa Creech for their
service to the Town of
Dennis
Williamson stated the flags are at
half staff out of respect for President Ford.
He went on to say it has been a pleasure working with William and Lisa.
Lisa Creech announced this will be the first time in many years
she will not be active with something in the Town. She thanked Jim Ragle and enjoyed being the
Street Department liaison. She thanked
Amber and Sandra. She thanked past and
present Council Members.
William
Evans congratulated Dan Swafford and
Dianna S. Bastin on their election to the Council. He thanked the department heads and employees
of the Town. He thanked Mr. Spencer for
his legal help and Sandra with the Clerk’s office. The Council accomplished a lot working with
Town, Federal and State Codes to follow.
He thanked Patrick Stoffers for the wonderful job on the Council.
Adjournment
William
Evans adjourned the meeting at