November 27, 2006

The Ellettsville, Indiana, Town Council met in regular session on Monday, November 27, 2006, at the Fire Department Training and Conference Room. Patrick Stoffers called the meeting to order at 7:30 p.m. Lisa Creech led in prayer and William Evans led the Pledge of Allegiance.

Roll Call: Members present were Patrick Stoffers, President; William Evans, Vice President; Lisa Creech and Phillip Rogers. Sandra Hash, Clerk Treasurer; Mike Spencer, Attorney and Rick Coppock, Town Engineer were also present. Dennis Williamson was on vacation.

Supervisors Present: Jim Davis, Jim Ragle, Jay Humphrey, Mike Farmer and Jeff Farmer were present. Frank Nierzwicki was also present.

Approval of the minutes

Lisa Creech made a motion to approve the minutes for the Regular Meeting for November 13, 2006. William Evans seconded. Motion carried.

Action to Pay Accounts Payable Vouchers

Lisa Creech made a motion to pay Accounts Payable Vouchers. William Evans seconded. Motion carried.

Resolutions

Resolution 21-06 to adopt a Fiscal Plan for the Headley-Kinser Annexation

Frank Nierzwicki, Director of Planning Services introduced the Headley-Kinser Annexation. This has been reviewed by the Plan Commission and will not have any additional cost to the Town. There are two parcels with a total of 19 acres located on the north side of State Road 46 and west of Smith Pike.

Lisa Creech made a motion to adopt Resolution 21-06 to adopt a Fiscal Plan for the Headley-Kinser Annexation. William Evans seconded. Motion carried.

Resolution 24-06 Transfer of Funds

Sandra Hash stated Frank Nierzwicki requested this transfer of funds to pay for the intern. The funds would be transferred from the Code Enforcement Officer to the Intern.

Lisa Creech made a motion to adopt Resolution 24-06 Transfer of Funds. William Evans second. Motion carried.

Ordinances on First Reading

Ordinance 06-22 to annex the area know as the Headley-Kinser Annexation

Frank Nierzwicki announced the Resolution for the Fiscal Plan on this property has been accepted. There were no questions or public comments on this ordinance.

Ordinance 06-24 to amend section 152.295 (G), 152.296 (I), 152.317 and 152.335 of the Ellettsville Town Code concerning Fees

Frank Nierzwicki explained this ordinance is an attempt to correct some errors and omissions that were made in the past. The Plan Commission approved the fee changes. The Code was revised in 2003 removing some fees and replacing codes that did not fit Ellettsville’s needs. This was discussed and supported by the Plan Commission.

Ordinances on Second Reading

Ordinance 06-21 to annex the area known as the Young (Louden & Reeves Road) Annexation

Frank Nierzwicki stated this property is known as the Young Farm located on the south east corner of Louden & Reeves Road and consists of 122 acres. There are over 60 parcels involved. The owners approached the Town to be voluntarily annexed because they would like to sell the land and felt being annexed into the Town would enhance the opportunity for them. The property is adjacent to the Town in different places along Reeves Road. There are no set plans for development at this time.

Lisa Creech made a motion we adopt Ordinance 06-21 to annex the area known as the Young Annexation at Louden & Reeves Road. William Evans second. Motion carried.

Ordinance 06-23 to annex the area known as Lakeview Drive II Annexation

Frank Nierzwicki explained this property is adjacent to the west of the Burrell property that was annexed into Town last year. This property is 35 acres, west of Lakeview Drive, south of The Meadowlands and north of State Road 46. This land undeveloped except for two homes in the back. Patrick asked what the total acreage of both annexations will be. Frank said 65 acres with the first annexation.

Lisa Creech made a motion to adopt Ordinance 06-23 to annex the area known as Lakeview Drive II. William Evans seconded. Motion carried.

New Business

Create a regular part-time position in the Utility Office

Jeff Farmer, Ellettsville Utilities explained they have needed more help for some time in the Utilities Office due to the growth in the area. After speaking with Becky, Office Manager, and Mike Farmer they decided a part-time position would be a good step. They would like to create a Part-time Billing Clerk position. Patrick instructed Jeff to make sure the position is included in the Salary Ordinance when it comes up in December. Jeff has reviewed the budget and feels the position can be filled with no problem and within the current cash flow. The part-time position will consist of 20-25 hours per week and there is plenty of work space since the renovation. Patrick said this does not need to be voted on and it would be sufficient to just be included into the Salary Ordinance.

Annual Maintenance Agreement for Komputrol Software Systems

Sandra Hash announced this agreement comes up every year giving us the ability to receive all of the updates on our software and an 800 number to call with problems. This will cover all the assets, budgetary, payroll, utility billing, fixed assets and general ledgers for utilities. Patrick asked how the cost is compared to the previous year. Sandra said it did increase $100 on both budgetary and payroll with $120 increase on the municipal billing. Sufficient funds have been appropriated for the increases.

Lisa Creech made a motion to adopt the Annual Maintenance Agreement for Komputrol Software Systems. William Evans second. Motion carried.

Supervisor Comments

Frank Nierzwicki pointed out the work done on Sale Street by the Utilities and Street Departments. The Main Street program contributed a fair amount of money from donations for the street lights. The Town should be thankful for all the work that was completed. It looks very nice. He complimented the departments on their work.

Lisa Creech thanked the Street Department for picking up the leaves and brush.

Patrick Stoffers announced tonight will be his last Council meeting and he will be resigning December 8, 2006. There is some unfinished business with the Solid Waste District that will be taken care of next week therefore his last day with the Town will be a week from this Friday. He stated this has been his great pleasure to serve the Town.

William Evans, on behalf of himself and the citizens of Ellettsville, would like to congratulate Patrick on what he has done for the Town and his on new position as County Commissioner.

Adjournment

Lisa Creech made a motion to adjourn. Phillip Rogers seconded. Motion carried. Meeting adjourned 7:47 p.m.