July 3, 2006 Ellettsville Parks and Recreation Board meeting Minutes

The Ellettsville Parks and Recreation Board met on July 3, 2006 at the Fire Department Training and Conference Center. Members present were Brett Williamson, President; Edwin Macatangay, Vice-President; Geraldine McIntyre and Amber Ragle. Michael Griffey was absent.

Approve Minutes of June 5, 2006

Geraldine McIntyre made a motion to accept the minutes for the June meeting. Edwin Macatangay seconded. Motion carried.

Fall Festival Shelter House

Brett Williamson met with Cullen McCarty, Patrick Stoffers, Don Lewis and Jim Ragle. They all agreed the Town will accept the new shelter house and maintain the property. The lease will be for a period of 25 years at a cost of $1 per year. There is a provision in the lease that the shelter house will be used solely for the Fall Festival the third week of September every year. Geraldine McIntyre made a motion to approve the 25 year lease with the Richland Township Trustee that the Town Parks Department accept the shelter house and maintain the facility. Edwin Macatangay seconded. Motion carried.

Brett Williamson asked if anyone had any objections to paying the Richland Township Trustee $25 upfront for the entire term of the lease. No one objected. Brett Williamson made a motion to pay the entire $25 upfront to the Richland Township Trustee. Geraldine McIntyre seconded. Motion carried. Brett instructed Amber to prepare the check but hold it until the lease is finalized.

Brett Williamson discussed the following items with Jim Ragle:

· The need for signs at the parks stating the hours the parks are open.

· The need for electricity to be run to the new shelter house.

· Don Lewis is planning on buying some wooden picnic tables in addition to the folding ones.

· Birds are starting to nest in the ceiling of the shelter house.

Brett said that the City of Bloomington’s parks all close at 11:00 pm. He suggested that our parks operating hours be from 6:00 am to 11:00 pm each day. Geraldine McIntyre made a motion to approve the hours at the parks from 6:00 am to 11:00 pm Sunday through Saturday. Edwin Macatangay seconded. Motion carried.

Geraldine received some information from Linton concerning the rental of their community building and shelter houses; the community building rents for $75 per day Monday – Thursday and $125 per day Friday – Sunday and Holidays. Their Girl Scout Building is $25 Monday – Thursday and $35 Friday – Sunday and Holidays. Both buildings are equipped with a stove, refrigerator and air conditioning. Linton’s parks also close at 11:00 pm and they have someone who closes them each night.

There was some discussion on charging a fee for renting the shelter houses in town. There has been some concern in the past from the Town Council that the Parks Department had no one to resolve conflicts if they arise. It was decided that Brett will meet with the Town Council President and the Police Department to come up with a resolution.

Approve Accounts Payable/Review Expenditures

The expenditures for the month were discussed. Amber noted that a little over half of the appropriation for electric has been spent the first half of the year. Brett asked why the electric at the Sport’s Park is so high. Amber will pull old electric bills and look at them.

New Business

Amber informed the board that $37.00 was received this month for Coke Machine Proceeds

Brett is still trying to set up a time to meet with the gentleman from DNR at the Wishing Well Nature Park and has been unsuccessful but will keep trying.

The meeting was moved to adjourn by Edwin Macatangay and seconded by Geraldine McIntyre. Motion carried. Meeting adjourned at 7:52 pm.