June 5, 2006 Ellettsville Parks and Recreation Board meeting Minutes

The Ellettsville Parks and Recreation Board met on June 5, 2006 at the Fire Department Training and Conference Center. Members present were Geraldine McIntyre, Amber Ragle and Michael Griffey. Brett Williamson, President and Edwin Macatangay, Vice-President were absent. Michael Griffey called the meeting to order.

Approve Minutes of May 1, 2006

Geraldine McIntyre made a motion to accept the minutes for the May meeting. Amber Ragle seconded. Motion carried.

Public Comment

Frank Nierzwicki informed the board the property on Mustang Drive sold at an auction to Jeff Fish. Mr. Fish has 2 lots on the south side of Mustang Drive that he would like to designate as a Park area and turn over to the Town. He would like to see a small pavilion area, park benches, sidewalks and street lights along Mustang Drive. There is a meeting scheduled for June 6 at 7:00 pm with the neighbors to discuss what is going to be done in the neighborhood. Michael asked if the items Mr. Fish would like to see in the park will be provided by him or if he expects the town to provide them. Frank said the pavilion and benches will be provided by Mr. Fish, but the town will maintain the property once it is turned over.

Dennis Williamson stated Brett is still trying to make contact with the gentleman from DNR and is looking forward to meeting with him at the Nature Park soon.

Frank Nierzwicki informed the board that the Town, County and Metropolitan Planning Organization are working together to get a grant for sidewalks on Reeves Road and Edgewood Drive. They are also trying to get a Federal grant for a road and sidewalks from Sycamore Drive to State Road 46

Michael Griffey said there is a broken basketball goal and backboard at the park. New ones need to be purchased. Geraldine McIntyre made a motion the Parks Board buy a backboard and goal. Michael Griffey seconded. Motion carried.

Approve Accounts Payable/Review Expenditures

The expenditures for the month were discussed.

Fall Festival Shelter House

Sandra Hash explained that the new shelter house is now finished and there needs to be an agreement of responsibility for the new building. The Parks Board gave permission to build the shelter house on the Skate Park site. The Fall Festival needs the building for only 3 days a year. Michael Griffey said the Street Department has always mowed this site and will continue to mow this site. He asked who is carrying the insurance. Sandra replied that the town has medical, accident and liability insurance that are paid through this fall. Michael also asked who will take care of the building when it is vandalized. Geraldine asked who owns the building. Sandra said the Fall Festival paid for the building through a Build Indiana Grant. She then asked who pays for the clean-up and maintenance. Sandra believes it should be treated as any other shelter house in Town. Michael Griffey made a motion that the president of the Town Council, president of the Parks Board, the Richland Township Trustee and Jim Ragle of the Street Department have a meeting and work out the details of who will be responsible for the shelter house and come up with an agreement. Geraldine McIntyre seconded. Motion carried.

New Business

Copies of the budget papers were distributed to each member and Sandra informed the board that the budget meetings will be starting soon and the board should look over the numbers and think about any changes that may need made. Michael Griffey asked if there is money in the Parks budget for Part-Time. Sandra said there is $7,300 and none has been spent so far this year. Geraldine thought electricity should be raised to $2,100 and materials should be raised to $5,000. Dennis Williamson suggested raising signs to $300 since prices have increased. Michael wanted to raise Miscellaneous to $200. Sandra will prepare a 16-Line Statement and see if the increases are feasible and Amber will bring the information to the next meeting.

Amber informed the board that $77.00 was received this month for Coke Machine Proceeds

The meeting was moved to adjourn by Geraldine McIntyre and seconded by Michael Griffey. Motion carried. Meeting adjourned at 7:54 pm.