The Ellettsville Parks and Recreation Board met on October 2, 2006 at the Fire Department Training and Conference Center. Members present were Edwin Macatangay, Vice-President; Geraldine McIntyre and Amber Ragle. Brett Williamson, President and Michael Griffey were absent. Edwin Macatangay called the meeting to order.

Approve Minutes of September 5, 2006

Edwin reminded the board that there was not a meeting in September since there was not a quorum. Therefore, there are no minutes to approve.

Public Comment

Dennis Williamson let the board know that Brett met with Mike Spencer concerning the lease for the land and shelter house on Park Street. Brett, Cullen McCarty and Don Lewis have all signed the contract and it is for 5 years. The original contract was for 10 years and it is the fifth year of the contract, so this new contract finishes out that term and then a new contract and length can be negotiated. The next step now is implementing a fee structure for renting the shelter houses.

Approve Accounts Payable /Review Expenditures

The expenditures for the month were discussed. Dennis Williamson noted that there is money remaining in the Signs appropriation. He asked if Jim Ragle paid for the signs on the shelter houses out of MVH. Amber said the Street Department purchased a machine to make signs in-house and they may have made the signs. Dennis wanted to make Jim aware there is money left if additional signs are needed.

New Business

Edwin said the Fall Festival was good, but would have been better if the weather wasn’t rainy. Geraldine said the only input she heard was that it was too spread out and should have been in one location. Also, she heard that it would be nice if the new shelter house had sides on it that could be removed for nice weather or attached for bad weather. Amber informed everyone there is a meeting scheduled for October 19 at the Fire Department at 7:00 for anyone interested in voicing opinions or volunteering for next year.

Dennis Williamson wanted to let the board know that the Town Council approved a capacity certification hook-on for the athletic complex at the schools for a new concession stand. The utilities department will be providing the labor and the school will provide the materials. He suggested that the Parks board utilize the Purchase Order for gravel after the concession stand is finished for the road to the concession stand.

Amber informed the board that $38.00 was received for July and $28.00 was received for August for Coke Machine proceeds.

The meeting was moved to adjourn by Geraldine McIntyre and seconded by Amber Ragle. Motion carried. Meeting adjourned at 7:13 pm.