The
Ellettsville, Indiana,
Roll Call: Members
present were Dan Swafford, President; Dianna Bastin, Vice-President, David
Drake, Scott Oldham and Phillip Smith. Sandra Hash, Clerk-Treasurer; Mike Spencer, Attorney
and Rick Coppock, Town Engineer were also present.
Approval of the minutes
Dan
Swafford entertained a motion for approval of regular minutes for the meeting
Action to Pay Accounts Payable Vouchers
Resolutions
Resolution 12-08 Temporary Loan
Sandra Hash stated as announced in the newspaper tax payments are
late this year. The Town received an
advance draw but it was not enough to cover the General Fund or Debt Service
Payments. The Resolution gives the Town
the ability to utilize temporary loans from funds having sufficient balances to
certain funds which will be depleted due to lack of property tax distributions. This will enable adequate cash flow
requirements and reduce or avoid the costs of borrowing funds. Temporary loans will be repaid as soon as the
tax payments are received from the
$ 22,401.58 Loaned
from: Fund 44, Police Debt Service
Loaned to: Fund 43, Fire Debt Service
$ 82,810.38 Loaned
from: Fund 22,
Loaned
to: Fund 1, General Fund
$124,738.80 Loaned
from: Fund 32, Rainy Day Fund
Loaned
to: Fund 1, General Fund
$ 90,000.00 Loaned
from: Fund 44, Police Debt Service
Loaned
to: Fund 1, General Fund
$319,200.76 Total
of All Temporary Loans
Sandra
explained the Police Debt Service has a balance due to the fact they did not
expend their total bond of two million dollars.
This money was paid towards the interest creating extra money,
temporarily, for a few years.
Resolution 13-08 Transfer of Funds
Sandra Hash explained this is
moving money around within the budget.
The following transfers are needed:
From: 1-2-402 Furniture and Equipment $ 275.76
To: 1-2-215 Office Supplies $
275.76
From: 1-5-116 Redevelopment Commission $1,000.00
To: 1-5-215 Office Supplies $1,000.00
Sandra
further explained the Redevelopment Commission has money because they have not
met every month this year and the salary is “per meeting” leaving funds
available for transfer.
Phillip
Smith made a motion we pass resolution 13-08 Transfer of Funds. Dan Swafford seconded. Roll call vote: Dan Swafford – yes; Dianna Bastin – yes;
David Drake – yes; Scott Oldham – yes; Phillip Smith – yes. Motion carried 5-0.
The following discussion took place before the vote
Dianna
Bastin asked why this money needs to be moved around. Sandra received a list of items that were needed;
a drum for the copy machine and other office supplies. The Planning Department is such a new
department and they do not have a stock built up of anything and Office
Supplies has a small budget.
Resolution 14-08
Request for proposal seeking tenants interested in leasing space for
installing wireless communication antennas and equipment on the Town’s water
tank located on West McNeely Street
Dan Swafford asked for a motion to approve
Resolution 14-08. Dianna Bastin made the
motion. David Drake seconded. Roll call
vote: Dan Swafford – yes; Dianna Bastin
– yes; David Drake – yes; Scott Oldham – yes; Phillip Smith – yes. Motion carried 5-0.
The following discussion took place
before the vote
Sandra
Hash read the resolution in its entirety.
The water tank located on
Dan
Swafford asked Mike Farmer if the communication company was still
interested.
Mike
Farmer, Ellettsville Utilities answered yes; there is a wireless communication
company interested in putting some antennas on the McNeely Water Tank. Mike Farmer spoke with Town Attorney, Mike
Spencer who suggested the Town post a “Request for Proposal” to give everyone
the opportunity. A fund is needed to
keep the tank in good operating order and this will help defray the cost.
Ordinances on First
Ordinance 08-06 to rezone
Dianna Bastin made a motion to table this because it
is the first she has heard of it. She
has questions for Frank and he is not here to answer them. Dianna Bastin would like to make a motion
that it be tabled. Scott Oldham
seconded. Roll call vote: Dan Swafford
– yes; Dianna Bastin – yes; David Drake – yes; Scott Oldham – yes; Phillip
Smith – yes. Motion carried 5-0. This will tabled until the next meeting July
28th.
Ordinance on Second
Ordinance 08-05 to annex
David
Drake made a motion we adopt Ordinance 08-05.
Dianna Bastin seconded. Roll call vote:
Dan Swafford – yes; Dianna Bastin
– yes; David Drake – yes; Scott
The following discussion took place before the vote
Scott
Oldham asked if this was voluntary.
Phillip Smith gave a summary in the absence of Frank Nierzwicki. Brian Hearne just purchased the property
adjoining Litten Estates and would like to make it into the same as the
rest. Dianna Bastin clarified the
address to this property is
Supervisor Comments
Jeff Farmer, Ellettsville Utilities interviewed two, internal,
qualified applicants for the Regular Full-Time Utility Clerk position. They chose Kyiesha Isiah.
Dianna Bastin made the motion we hire Kyiesha. Phillip Smith seconded. Roll call vote: Dan Swafford
– yes; Dianna Bastin – yes; David Drake – yes; Scott Oldham – yes; Phillip
Smith – yes. Motion carried 5-0.
Jeff Farmer explained they contracted H.J. Umbaugh to look into
the Utilities’ finances and they would like to present their findings and
recommendations at the next Board meeting July 28th. They will go over the rate study on water and
sewer.
Tony Bowlen, Town Marshal asked the Board to appoint Charles
Franklin Wilson Jr. as a new Reserve Officer.
He was not able to attend this evening because he is a full-time jailer
at Monroe County Jail.
David Drake made a motion to approve Charles Wilson
Jr. as a Reserve Officer with the Ellettsville Police Department. Phillip Smith seconded. Roll call vote: Dan Swafford – yes; Dianna Bastin – yes; David Drake
– yes; Scott Oldham – yes; Phillip Smith – yes.
Motion carried 5-0.
The following discussion took place
before the vote
Dianna
asked how many Reserve Officers will be on the Police Department roster. Tony answered “twelve”. Dan asked about the new Reserve Officer’s
experience. Tony replied he is a
Sergeant at Monroe County Correctional Facility with previous experiences as a
Monroe County Reserve Officer for a number of years,
Privilege of the Floor
Chris Sims and his brothers are the developers of the Capitol Avenue
Apartments. He addressed some of the
issues that were brought up at the last Town Council meeting from a report
issued by Rick Coppock. Over the last
two weeks, they have done everything to address each one of the issues listed
on the report submitted by Frank Nierzwicki.
Chris Sims asked the Council to give Frank Nierzwicki the authority to go
ahead and approve the final plat of the Capitol Avenue Apartments and the
occupancy permits. There are two things
left on the list; a manhole and the bonding.
Rick Coppock has inspected the site recently. Dan Swafford turned it over to Dianna Bastin since
he will be abstaining.
Dianna
Bastin spoke with Mr. Sims but did not understand the issue of the emergency
exit. Chris Sims explained the site
adjacent to his property is owned by the Burrell’s who talked about doing a
development but has since put it on hold.
The site elevations are very close to each other and considerably
different. It would be best to put the
emergency entrance on the other property.
It would be best to do this when the elevations are established and the
Sims’ are willing to bond that part of the project. Dianna received reports from the neighbors stating
some of the issues have been “ironed out”.
Chris stated the weather this year has been very bad and they have
struggled with things. They are near
completion within the next two to three weeks.
Sandra Hash asked for a clarification on the
motion. Dianna Bastin said the motion is
for Frank to give plat approval and occupancy approval; we are letting him do
that. David Drake corrected Dianna “we
are giving Frank the authority not ordering him”. Russ Ryle suggested the motion wording be
“pending the completion of the last two items”.
Roll call vote: Dan Swafford – abstained; Dianna Bastin – yes; David
Drake – yes; Scott
Public Comment
Wilma Hogan is a resident of
the Arrowhead addition who had a few issues to bring to the Council.
·
She read the
brush pick-up schedule in the paper. In
her Arrowhead addition, there are neighbors who have another pile as soon as
the first pile is picked up. She
suggested people should have to pay for additional pick-ups.
·
There are dogs
left out 24/7 in the yards; lots of barking and lack of attention. People out walking their dogs should have to
pick up after them. The owners are not
held responsible.
·
There are
swimming pools with no fences. She is
under the impression the State of
·
Motor homes are
“popping up” on driveways as permanent residences for extended families.
·
There are
neighbors with tall weeds, dirt piles and grass growing over leftover building
supplies.
She
asked for any help with these issues.
Phillip Smith asked if she has talked to Frank about this. Ms. Hogan stated she spoke with Frank
regarding the tall weeds, dirt piles and building supplies. The dirt pile has caused water to run ruts
into her yard. She does not feel she
should have to pay for ruts in her yard caused by someone given a permit to do
a certain job a certain way and they did as they pleased. Phillip Smith will speak with her after the
meeting.
Dianna
Bastin concurred with a few of Ms. Hogan’s items. Dianna stated Arrowhead was hit hard with the
storm this past weekend making quite a bit of debris. She will have Frank look into some of these
issues. Phillip Smith stated the Street
Department has been cutting up a tree behind the library and they are running
behind on the storm pick-up. Ms. Hogan
reiterated this is an everyday occurrence.
Adjournment
Dianna
Bastin made a motion we adjourn. David
Drake seconded. Motion carried. Dan Swafford adjourned the meeting at