May 12, 2008

The Ellettsville, Indiana, Town Council met in regular session on Monday, May 12, 2008, at the Fire Department Training and Conference Room. Dianna Bastin called the meeting to order at 7:30 p.m. David Drake led the Pledge of Allegiance and Phillip Smith led in prayer.

Roll Call: Members present were Dianna Bastin, Vice-President; David Drake, Brian Mobley and Phillip Smith. Sandra Hash, Clerk Treasurer and Mike Spencer, Attorney were also present. Dan Swafford was on vacation.

Supervisors Present: Jim Davis, Jim Ragle, Tony Bowlen, Jeff Farmer and Frank Nierzwicki were present.

Approval of the minutes

Dianna Bastin entertained a motion for approval of the minutes for the Regular Meeting April 28, 2008. David Drake so moved. Phillip Smith seconded. Motion carried.

Action to Pay Accounts Payable Vouchers

David Drake made a motion we pay the Accounts Payable Vouchers. Brian Mobley seconded. Motion carried.

Open Quotes for VHS repeater communication system for the Fire Department

Mike Spencer opened and announced the bids; Owens Communications submitted two solutions:

· #1 Motorola MTR2000 Repeater 25-100 watt, VHF 150-174 MHz for $11,975.00 involving one battery reverting charger, one Professional Installation by a Certified Wireless Technician.

· #2 Motorola XPR8300 Repeater 45 watt, VHF 136-174 MHz for $6,867.00 including one Professional Installation by Certified Wireless Technician.

Included in the bids were packets outlining technical responses, clarifications, statements of works, terms and conditions. The terms of conditions for this proposal are good for thirty days from the time of order to time of installation. Payments will be due within ten days of installation. Brian Mobley asked where the company was out of. Mike Spencer said they are from Columbus, Indiana but also have a Jeffersonville location. Jim Davis would like to review the bids.

Resolutions

Resolution 09-08 Declaration of Official Intent to Finance Vacuum Street Sweeper with broom assist with Peoples State Bank

Sandra Hash stated the vacuum street sweeper was accepted at the last meeting and this resolution is for the financing, which the bank requires. Sandra included in the Council’s packets, a copy of the Amortization Schedule. The rate will be 4.05% for eight years. The total payback will be $204, 599.10. A total of $28,599.10 will be paid in interest over the eight year period. The first payment will be due June 15, 2008 and the second one December 15, 2008 for $13,000 each. Dianna explained this is being paid out of the Stormwater budget because the Street Department is responsible for picking up the debris and sand from the streets to keep it out of the storm drains.

David Drake made a motion we adopt Resolution 09-08. Phillip Smith seconded. Roll call vote: Dianna Bastin – yes; David Drake – yes; Brian Mobley – yes; Phillip Smith – yes. Motion carried 4-0.

Ordinances on First Reading

Ordinance 08-03 to adopt Supplement 2008 S-5 to the Town of Ellettsville, Indiana Code of Ordinances

Sandra Hash explained this is a formality. Each year, after all the ordinances have been passed during a twelve month period and put into Town Code, American Publishing requests the Town pass an ordinance to accept the changes that were made. The Clerk’s office has verified all the ordinances have been inserted correctly.

Ordinance 08-04 to amend Ordinance 07-14 fixing of salaries for budget year 2008

Dianna Bastin explained before Marshal Bowlen was appointed, he was receiving certification pay; the ordinance, at the time he was appointed Marshal, was for “salary only”. It was recently discovered for the Marshal to receive certification pay, an ordinance needed to be passed. The certification pay is $9.62 a week. It was never the intent of the Town Council to take away Marshal Bowlen’s certification pay.

New Business

Renewal of the Agreement with Hoosier Disposal for trash removal services at the Utility Building 6150 North Matthews Drive

Jeff Farmer, Ellettsville Utilities stated this is an annual agreement to have the waste picked up. The monthly charge is $92.45 with a fuel charge. There is no increase in the contract.

David Drake made a motion we approve renewal of the agreement with Hoosier Disposal. Brian Mobley seconded. Motion carried.

Supervisor Comments

Jim Davis, Ellettsville Fire Department reviewed the bid from the beginning of the meeting. They originally spoke with two different companies but did not know why only one put in a bid. Jim gave a summary of what the quotes are for. On Louden Road, there is a 195 foot tower, WCLS radio station put up 60 feet of that on the water tower. In the agreement, they pay $1,000 a month ($500 to the Utilities Department and $500 to the Town) for purchasing communication equipment. Currently, there is $14,000 in that fund and the Fire Department would like to purchase the less expensive “Repeater”. A repeater enhances the communications and transmissions of the portable radios. The first repeater was purchased twenty one years ago and parts are harder to find when they break down. The value of the old one is whatever they can get for it at JB Salvage. The Fire Department would like to replace a twenty one year old radio. The price of the new radio will include the radio, upgrade in the antenna, upgrade in the coaxial cable and back up supply. Jim Davis is asking the Council to award the bid to Owens Communication for $6,867.

Dianna Bastin entertained a motion that we accept the bid for $6,867 for the communication system for the Fire Department. David Drake so moved. Phillip Smith seconded. Roll call vote: Dianna Bastin – yes; David Drake – yes; Brian Mobley – yes; Phillip Smith – yes. Motion carried 4-0.

Jim Davis explained the reorganization that has occurred in the Fire Department. There is still one shift that needs a Lieutenant (Field Officer). The two people that work that shift; one meets the requirements with training but does not meet the requirement with time on the Department. Jim Davis spoke with Mike Spencer and it was decided to ask the Board to make one of the two people, who both qualify for the position of Sergeant, to start the proceedings to post a Sergeant position and appoint one of those two as Sergeant. In a year, come back to the Council and appoint one to Lieutenant. Dianna Bastin gave her permission to proceed.

Tony Bowlen, Town Marshal is requesting two promotions this evening. The Sergeant position was posted and the finalist, chosen as a Board, was Eric Chaudion. Brian Mobley asked Eric how many years he has with Ellettsville. Eric answered ten.

Dianna Bastin asked for a motion to promote Officer Eric Chaudion to Sergeant of the Ellettsville Police Department. Phillip Smith made the motion. Brian Mobley seconded. Roll call vote: Dianna Bastin – yes; David Drake – yes; Brian Mobley – yes; Phillip Smith – yes. Motion carried 4-0.

Dianna Bastin congratulated Eric Chaudion and presented him with a Sergeant’s badge.

Tony Bowlen explained the Police Department is short handed due to one officer in Iraq and another one out who was injured in the line of duty. Travis Perian was made full-time leaving an open part-time position. Tony would like to promote Ryan Davis from the Ellettsville Police Reserves to the part-time position.

David Drake made a motion we hire Ryan Davis as a part-time police officer. Phillip seconded. Roll call vote: Dianna Bastin – yes; David Drake – yes; Brian Mobley – yes; Phillip Smith – yes. Motion carried 4-0.

Dianna Bastin presented Ryan Davis with his new badge. Sandra Hash swore Ryan Davis in as a Deputy Marshal of the Town of Ellettsville. Sandra Hash swore in Eric Chaudion as Sergeant Marshal at the request of Tony Bowlen.

Adjournment

David Drake made a motion to adjourn. Phillip Smith seconded. Motion carried. Dianna Bastin adjourned the meeting at 7:55 p.m.