The
Ellettsville, Indiana,
Roll Call: Members
present were Dan Swafford, President; Dianna Bastin, Vice-President, David
Drake, Scott Oldham and Phillip Smith. Sandra Hash, Clerk-Treasurer; Mike
Spencer, Town Attorney and Rick Coppock, Town Engineer were also present.
Approval of the Minutes
Dan
Swafford entertained approval of the minutes for the Executive Session and
Regular Meeting of
Action to Pay Accounts Payable Vouchers
Dan
Swafford entertained a motion to approve Accounts Payable Vouchers. David Drake so moved. Scott Oldham seconded. Motion carried.
Resolutions
Resolution 20-08 Transfer of Funds
Sandra Hash explained internal transfers are needed at the end of
the year. A Code Inspection Officer
position was created, at the last meeting and grant money was put into Director
of Planning Services salary line. This
resolution will transfer those funds from Director of Planning Services
(1-2-112) to Code Inspection Officer (1-2-119) salary line in the amount of
$1,448.57. Additional transfers are as
follows:
From: 1-2-118 Administrative Assistant $1,430.94
To: 1-2-119 Code Inspection Officer $1,430.94
From: 1-5-394 Training $ 125.00
To: 1-5-215 Office Supplies $ 125.00
From: 3-1-245 Parks & Rec Signs $ 275.00
To: 3-1-353 Parks & Rec Electric $ 275.00
David
Drake made a motion we approve Resolution 20-08. Phillip Smith seconded. Roll call vote: Dan Swafford – yes; Dianna Bastin – no; David
Drake – yes; Scott
Ordinances on First
Ordinance 08-10 amending 08-05 to
correct the legal description of the Hearne Annexation
Sandra Hash stated there was a mistake in the legal description on
the original annexation in July. Frank
Nierzwicki further explained this was approved by the Plan Commission but the
legal description was returned from the County for corrections. This ordinance is the complete legal
description of the property. Dianna
asked if this property is the one facing the highway. Frank said it is on the east side of Litten
Estates. Dan asked what was incorrect on
the legal description. Frank stated a
few lines were left out; there was difficulty reading the fax.
David
Drake moved that Ordinance 08-10 be submitted for first reading. Dianna Bastin seconded. Motion carried.
David
Drake moved that Ordinance 08-10 be adopted on the same day at which it is
introduced. Dianna Bastin seconded. Motion carried.
Ordinance 08-11 the 2009 Salary
Ordinance
Sandra Hash summarized the ordinance. All the salaries were determined during
budget time and they were calculated into bi-weekly and hourly form. This ordinance needs to be presented once a
year in order for there to be payroll in 2009.
Phillip Smith questioned line item #118 “Planning and Redevelopment
Administrative Assistant” and line #110 “Fire Administrative Assistant”; both
have the same “From” range of $13.46 but not the same “To” range. Sandra explained she used the amount that was
approved in the budget. Dan stated when
the Planning budget was discussed; the amounts listed are the amounts that were
agreed upon. Sandra said the Planning
position is going from a part-time to a full-time position; she summarized the
formula she used to get the figure. Dan
asked if the people in position #118 and #110 are at the top of the listed
ranges. Sandra said yes. Dan clarified that Phillip wants the ranges
to be the same because the positions have the same title. Scott Oldham questioned the extreme ranges on
some of the positions. Sandra explained
when a person is hired in for a particular position, the “From” range is the
lowest salary that person could be hired in on for that particular position and
the “To” amount is the top of the range currently being paid to an employee. Sandra increases the “To” amount and leaves
the “From” amount alone. Sandra
explained, if she had to hire someone new, she would be comfortable starting
them at the “From” wage listed and increase them as they gain experience. Phillip would like to see everything on an
“even keel”. Mike Spencer stated any
changes would require this ordinance to be amended. Scott Oldham asked if position #118 is paid
out of other lines too. Sandra said yes
the position is paid from three lines and the “To” amount reflects the total of
the three lines. Mike Spencer went on to
say changes can be at any point since there is no motion on the table and this
is the first reading. Dan asked for
clarification on the procedure. Sandra
stated there is no money, without an additional appropriation, to change the
2009 salary for position #118. Dan
reiterated, if the “To” amount was changed for position #118, there is no money
in the budget to pay the higher salary.
Phillip understood the salaries were not going to be determined by
department but Town wide and that is why the Street Department got a
raise. Sandra is confident the figures
in this ordinance match the figures in the budgets. The question was “do you want to make the
Administrative Assistant the same pay range but not pay anyone more
money”. Dan does not have a problem
changing the amount because if there was a decision to increase the pay of this
position, it would need to be voted on by the Council at that point. Dan directed Sandra to change the figure on
#118 “To” amount from $14.83 to $16.23.
Dan asked if there were any more discrepancies. Mike Spencer explained this is submitted for first
reading, at the next meeting there will be a motion, a second to pass and then
someone can move to amend the ordinance with changes made between now and
then.
Ordinances on Second
Ordinance 08-09 to amend 2008 Salary Ordinance
07-14
Sandra Hash stated the first reading was at the last meeting. This ordinance adds the Code Inspection
Officer to the Salary Ordinance for 2008.
Phillip
Smith made a motion that we approve Ordinance 08-09 to amend the 2009 Salary
Ordinance 07-14. David Drake
seconded. Roll call vote: Dan Swafford – yes; Dianna Bastin – no; David
Drake – yes; Scott
New Business
Agreement with Komputrol for the 2009
Disaster Recovery Plan
Sandra Hash presented the annual contract with Komputrol, our
software provider. They keep an offsite
backup for the Town. They have backup
equipment in case something was to happen to Town Hall. Komputrol also preserves reports, twice a
year, on compact disc. There is no
change in price this year. Sandra
clarified the Utilities Department runs a backup tape every night and they take
it off site.
Dianna
Bastin made a motion we accept the agreement with Komputrol for the 2009
Disaster Recovery Plan.
Supervisors Comments
Frank Nierzwicki spoke about all the people who have recently passed
away including his father. He thanked
the people of Ellettsville for the kind comments for his family. He gave special thanks to the Fire
Department, Street Department, Don Calvert, the Planning Department staff and
the friends at the Bloomington Planning Department for their comments and well
wishes.
Sandra Hash stated a contribution (currently in the Accounts
Payable Vouchers) to the American Heart Association is being made on behalf of
Frank’s father from the Town of
Privilege of the Floor
Sandra Hash went before the Local Government Tax Control Board, in
Council Comment
Dianna Bastin reminded everyone the First Annual Christmas Tree
Lighting will be
Dan Swafford wishes everyone a Happy Thanksgiving. Sandra stated the Town Offices will be closed
on Thursday and Friday.
Scott Oldham stated two police officers were injured in a car
accident. The Town wishes them both a
speedy recovery. Dan Swafford wishes
them well along with the lady involved.
Adjournment
Dianna
Bastin made a motion we adjourn. Scott
Oldham seconded. Motion carried. Dan Swafford adjourned the meeting at