October 13, 2008
The
Ellettsville, Indiana, Town
Council met in Regular
Session on Monday, October 13, 2008, at the Fire Department Training and Conference
Room. Dan Swafford called the meeting to order at 7:30 p.m. Dianna Bastin led the Pledge of Allegiance and Phillip Smith led in prayer.
Roll Call: Members
present were Dan Swafford, President; Dianna Bastin, Vice-President, David
Drake, Scott Oldham and Phillip Smith. Marion
Swindle sat in for Sandra Hash, Clerk-Treasurer who was attending a conference. Mike Spencer, Town Attorney was absent.
Supervisors Present: Mike Cornman, Jim
Ragle, Tony Bowlen, Mike Farmer, Jeff Farmer and Frank Nierzwicki were present.
Rick Coppock, Town Engineer was also present.
Approval of the Minutes
Dan
Swafford entertained a motion to approve the minutes for the Regular Meeting September 22,
2008. Dianna Bastin made the motion. David Drake seconded. Motion carried.
Action to Pay Accounts Payable Vouchers
Dan
Swafford asked for a motion to pay Accounts Payable Vouchers. Scott Oldham made the motion. Phillip Smith seconded. Motion carried.
Adoption of the 2009 Budget
Dan
Swafford asked for a motion to Adopt the Budget for 2009. Dianna Bastin made the motion. David Drake seconded. Roll call vote: Dan Swafford – yes; Dianna Bastin – yes;
David Drake – yes; Scott Oldham – yes; Phillip Smith – yes. Motion carried 5-0.
New Business
Ellettsville
Main Street – Community Foundation Endowment
Campaign
Jeana Kapczynski, President of Ellettsville Main Street Corporation
explained they are in “a race” to get $12,500 matching dollars from the
community foundation of Bloomington
and Monroe County to start an endowment for Ellettsville projects. The campaign is called “Matchstick”; we have
to raise $37,500 in donations by the end of the year. For each three dollar raised, the foundation
will match it with one dollar. Ellettsville Main Street is a non-profit organization to revitalize and
beautify the historic downtown. Ms.
Kapczynski outlined some projects the corporation has done for the downtown
area including getting 43 properties listed on the National Registry of
Historic Places so they are now eligible for grants. They have been scanning historic photos from
The Journal into a computer data base for preservation. The Main Street Corporation has a plan for
the Pedestrian Heritage Trail along Jack’s Defeat Creek. They would like to have continual funds for
the care and upkeep of the islands at the end of the one way pairs. Establishing this endowment will allow for
funds for future projects. Ellettsville
was one of only nine non-profits chosen from Monroe County to participate in the “Matchstick” endowment
program. Ms. Kapczynski asked for people
to make a tax-deductible donation; there is a form in The Journal every
week. She received an anonymous donation
“in memory of” Maurice Endwright; she asked other residents to do the
same.
Supervisors Comments
Tony Bowlen, Ellettsville Town Marshal presented a Revenue
Sharing Agreement for signature. He
explained there is an Electronic Vehicle Crash Reporting System (EVCRS) the
State of Indiana has on-line for everyone to use. This allows people to go on-line and purchase
copies of crash reports. The Revenue
Sharing Agreement will entitle the Town to receive proceeds. Tony further summarized the procedure; the
officer would return to the station, complete the crash report on-line and
submit it to Licensor Holt, Sheets and Associates (the approved agency to
administer the program). People will buy
the reports on-line and the agreement will allow for the Town to receive
proceeds. The reports are $12. David Drake stated it is mostly insurance companies that buy the
reports. It is Tony’s understanding all
Town reports submitted from 2003 are on-line.
The Town will not receive any proceeds until the agreement is
signed. Copies of accident reports can
still be purchased at the Police Station.
Dan Swafford would like for Mike Spencer to read over the
agreement.
Dan
Swafford asked for a motion to approve the Revenue Sharing Agreement. Scott Oldham made the motion. Dianna Bastin seconded. Roll call vote: Dan Swafford – yes; Dianna Bastin – yes;
Scott Oldham – yes; David Drake – yes; Phillip Smith – yes. Motion carried 5-0.
Tony Bowlen announced they are almost out of gas money. The police budget has $1,500 left in the “Fuel
Line”. He spoke with his liaison and they
concluded $5,000 is needed to get through the year. Tony Bowlen asked for $5,000 for
gasoline. Dan asked what lines of the
police budget will this come from or will it be from the General Fund? Tony is asking for the money out of General
Fund.
Phillip
Smith made the motion to approve this request for $5,000. David Drake seconded. Roll call vote: Dan Swafford – yes; Dianna Bastin – yes;
Scott Oldham – yes; David Drake – yes; Phillip Smith – yes. Motion carried 5-0.
The following discussion took place
before the vote
Dan
Swafford clarified this money is out of the General Fund. David Drake asked if there was anything left
in any of the police budget lines. Tony
stated there is not enough in the other lines to come up with this due to
outstanding bills. Tony projects he will
be turning in more than $5,000 from the Salary Line and was told money can not
be transferred out of the Salary Line until the end of the year. The money will go back in at the end of the
year.
Adjournment
Dianna
Bastin made a motion we adjourn. David
Drake seconded. Motion carried. Dan Swafford adjourned the meeting at 7:44 p.m.