The
Ellettsville, Indiana,
Roll Call: Members
present were Dianna Bastin, President; David Drake, Vice-President; Scott
Oldham, Phillip Smith and Dan Swafford. Sandra
Hash, Clerk-Treasurer; Mike Spencer, Town Attorney and Rick Coppock, Town
Engineer were present.
Approval of Minutes
Dianna
Bastin entertained a motion for the approval of the minutes for the Regular Meeting
Accounts Payable Vouchers
Dianna
Bastin motioned to pay Accounts Payable Vouchers. David Drake so moved. Scott Oldham seconded. Motion carried.
Budget Meeting Schedule
Dianna
Bastin announced all budget meetings will be held at the Fire Department
Conference and Training Room located at
Resolutions
Resolution 13-09 Transfer of Funds
Sandra Hash explained there was a discrepancy in the billing for
the 2009 Fleet Insurance. The Police
Department was under charged and the Fire Department was overcharged. This Resolution will move $1,199.00 to the
appropriate fund.
Dianna
Bastin entertained a motion for Resolution 13-09 Transfer of Funds. David Drake so moved. Dan Swafford seconded. Motion carried.
Resolution 14-09 to create a separate
fund for receiving and dispensing donations for recreational hiking and biking
trails
Sandra Hash stated this was discussed at the last meeting. The community has pledged several donations
for the trail and this fund is being set up to collect and disburses those
donations in order to trace the matching for the $169,000 trail grant.
Scott
Oldham made a motion we adopt Resolution 14-09.
David Drake seconded. Motion
carried.
Ordinances on Second
Ordinance 09-07 to amend Sections 52.006
and 52.023 of the
Connie Griffin stated the current Ellettsville Town Code did not
include the term “privy” or “vault” as a definition but they are used in
Section 52.023.
David
Drake made a motion we adopt Ordinance 09-07.
Dan Swafford seconded. Roll call
vote: Dianna Bastin – yes; David Drake –
yes; Scott
The following discussion took place
before the vote
Dan
Swafford asked if this ordinance will cover any kind of septic system including
porta-johns brought in for special events.
Connie Griffin explained the code states “it is unlawful to construct or
maintain any of those”. You can not have
an outhouse or porta-johns at residential homes. The current codes do not specify contractors
or festivals having porta-johns. Connie
will research Indiana Code for construction sites and festivals. Sandra stated we are not changing the code;
we are adding a definition and defining what it means. Connie said “permit processes” could allow
porta-johns on site.
Ordinance 09-08 to amend Section 92.01
of the
David Drake asked Sandra Hash to make some changes to the wording
and delete “it shall be the duty of” to remove any implications the Town had
“the duty to remove the snow”. The ordinance now states “the Town may remove
or cause to be removed that snow and ice”.
Connie said the code does not state how the bill (to remove snow) would
be paid for nor do we have one stating who would be in charge of enforcing that
particular violation in current code.
David Drake stated it would be up to the Street Department to decide how
they caused it to be removed.
David
Drake made a motion we adopt Ordinance 09-08 as amended. Dan Swafford seconded. Roll call vote: Dianna Bastin – yes; David Drake – yes; Scott
The following discussion took place
before the vote
David
Drake reiterated the only changes made were taking out “it shall be the duty
of” and taking out “Commissioner” and making it Street Department. David does not expect the Street Department
to hire people to remove the snow. Scott
Oldham asked how is this going to be enforced.
There are many people physically unable to remove the snow. Connie stated adding the terms “practical and
reasonable” will add common sense to the enforcement of the code.
Ordinance 09-10 to amend various
Sections of Chapter 94 of the
Connie Griffin read the ordinance asks the Department of Planning
Service and Code Enforcement Officer to assist the Ellettsville Town Marshal
and Police Department with
Enforcement
of abandoned, salvaged and scrap vehicles.
The adoption of State Code I.C. 9-13-2-1 Abandoned Vehicle definition as
it applies to private property and
Scott
Oldham made a motion we approve Ordinance 09-10. Phillip Smith seconded. Roll call vote: Dianna Bastin – yes; David Drake – yes; Scott
Ordinance 09-11 to amend Section 152.220
and 152.228 of the Ellettsville Town Code concerning Parking, Loading and
Driveways, Fees, Fines and Enforcement
Connie Griffin stated the original code pertained to motor vehicles
but this amendment will expand the prior code to include recreational vehicles
and watercraft. Minor vehicle repairs
shall be permitted in R-1 and R-2 zones “if the vehicles under repair are owned
by the current owner or resident of the property”. Section 152.220 (C) (7) of the Ellettsville
Town Code shall be repealed and addressed under Ordinance 09-17. Section 152.228 has a fee change; driveway
permits will go from $5 to $25. The
violation notification protocol is being expanded by allowing a posted notice
to be used instead of sending only certified or regular mail. Tickets may be levied against the property
owner who does not comply within 30 days.
Subsequent tickets for failure to comply shall constitute a Class E
ordinance violation and shall be subject to a fine. The fine shall be $25 for the second ticket
and for each day the property is not in compliance subsequent to the date of
the second ticket.
Phillip
Smith made a motion we adopt Ordinance 09-11 to amend Section 152.220 and
152.228 of the Ellettsville Town Code.
Scott Oldham seconded. Roll call
vote: Dianna Bastin – yes; David Drake –
yes; Scott
The following discussion took place
before the vote
Ed Bitner,
Ordinance 09-12 to amend various
sections of Chapter 152 of the
Connie Griffin stated this ordinance is adding “definitions” back
into the Town Code that had been removed.
Section 152.336 (A) Conditional Use, (B) Special Exception, (C)
Variance. Section 152.35 Filing Fees
Petitions for all conditional uses and special exceptions: $150; the Director of Planning Services would
enforce and regulate under this section.
Section 152.360 Violations and Fines was expanded by adding “Any person,
firm or corporation violating any of the provisions of this chapter shall be
fined $25 for each offense. Separate
offenses shall be deemed committed on each day during or on which a violation
occurs or continues. Any person(s),
company, business or non-profit organization that violates any of the
provisions of this section commits a class E ordinance violation.”
David
Drake made a motion we adopt Ordinance 09-12.
Dan Swafford seconded. Roll call
vote: Dianna Bastin – yes; David Drake –
yes; Scott
Ordinance 09-17 to amend Section 152.143
of the Ellettsville town Code concerning Grading and Erosion Control
Applicability
Scott
Oldham motioned we adopt Ordinance 09-17.
Phillip Smith seconded. Roll call
vote: Dianna Bastin – yes; David Drake –
yes; Scott
Ordinance 09-15 1-2009 House of
Prayer/Mitchell annexation
Dianna Bastin stated this ordinance was discussed at the last
meeting. Frank Nierzwicki was not
present this evening. Sandra Hash said
this is a new ordinance because the legal description was changed. Mike Spencer stated the description did not
include all of the lots and this amended the ordinance.
David
Drake made a motion we adopt Ordinance 09-15.
Dianna Bastin seconded. Roll call
vote: Dianna Bastin – yes; David Drake –
yes; Scott
Ordinance 09-16 to rezone the west
corner of
Rick Coppock, Bynum Fanyo and Associates presented the rezone
request for part of the track from R- 1 to R-2 which is the area around the
existing duplex. The lot north of the
existing duplex will remain R-1.
Dan
Swafford made a motion we adopt Ordinance 09-16. David Drake seconded. Roll call vote: Dianna Bastin – yes; David Drake – yes;
Scott
The following discussion took place
before the vote
Dianna
Bastin asked Rick Coppock if most of the questions have been answered for the
neighbors. Rick said there will be
another opportunity for the neighbors to ask questions. This ordinance is to determine the land
use. The next step will be to go back to
the Plan Commission for preliminary plat approval at which time all property
owners will be notified again. During
the Plan Commission meeting, items such as drainage, traffic, lay out of the
lots, water and sewer issues will be discussed.
David Drake stated he voted against several things proposed for this
piece of property but he does not know how, from a zoning point of view, we can
say that duplexes are not appropriate for this piece of land when that is
what’s already there. David agrees
drainage issues are very valid concerns for this piece of property; but this
issue will be for the development plan stage not for rezoning. The Council needs to follow the criteria set
out for them, by law, without interjecting personal likes or dislikes.
Supervisors Comments
Hiring of New Part-time Fire Fighters
Jim Davis, Ellettsville Fire Department explained the Fire
Department has a continual turnover of part-time employees. Most of them have other jobs or work two to
three part-time to make a living. The
Fire Department is running out of part-time people and they need to stay under the
over-time requirements. The department
brought in several volunteers June 3rd and of those volunteers, two
are currently certified firefighters (Pete Hodge and Toby Liff). Jim Davis has gone through the process Town
Code requires for volunteers to be brought on.
The Board of Officers, along with David Drake are recommending Pete
Hodge and Toby Liff be brought on as part-time firemen to replace the ones lost
in the past. The Fire Department covers
over 20,000 hours of part-time employment.
David Drake reiterated this does not increase the money that is paid or
the budget; it merely spreads the hours that we are paying now out among a
couple of people that may be more available.
The Fire Department is very lucky to get experienced firefighters. Jim Davis stated they lost four part-time
firefighters in the last 7-9 months.
They are still on the roster but not working for whatever reason.
2008 & 2009 DNR Grant
Jim Davis passed out handouts and explained these are 50/50 grants
with the maximum amount being $10,000 ($5,000 from the Town and $5,000 from the
State of
Chris
Clouse, Ellettsville Fire Department further explained the 2008 Community Rural
Fire Protection/DNR Grant is a federal grant that is administered by the
Indiana Department of Natural Resources.
They will be purchasing 17 SCBA (Self Contained Breathing Apparatus) face
masks with bags. Having the masks will
bring the Fire Department up to compliance with the National Fire Protection
Agency (NFPA) requirements. The
physicals and fit tests have been completed.
The total grant amount is $10,028.24 with Ellettsville’s responsibility
being $5,028.24. David Drake asked if
the equipment we are purchasing is replacing older equipment. Chris stated a grant was awarded to the
County at which time they upgraded all their air packs with the new style. The new masks will give them more freedom to
work. Each air pack, on the truck, has
its own mask but the NFPA recommends each individual firefighter should have a
personal air mask.
Chris
Clouse explained the 2009 grant. They
are going to purchase four complete fire helmets and parts to repair five others
in stock. Ten pair of fire gloves, six
pair of suspenders, six pair of fire boots, two multi gas detectors with
calibration tools, EMS suction unit, EMS bags for squad, engine and
rescue. The total grant amount is $7356
with Ellettsville being responsible for $3,678.
This grant will outfit the new firefighters. Chris further explained the two multi gas
detectors with calibration tools will save money annually. The current detectors need to be sent back to
the company annually for calibration at a cost of $250 each. The multi gas detectors will detect four
dangerous gases. David Drake clarified
the Ellettsville matching portion of the grants will come from the Cumulative
Equipment Fund and not the day to day operating budget of the Fire
Department. The Cumulative Equipment
Funds are for the purchase of equipment and other capital type things. Dan Swafford asked if there are enough funds
to last throughout the year. Jim said
there is a $50,000 balance in the Cumulative Fund; the only item budgeted to
come out of that fund is the payment on the aerial truck.
Scott
Oldham made the statement “I don’t
care where the money comes from this is safety equipment, we are buying
it”. Jim explained this is a non
reverting fund and money comes into each year.
Dianna
Bastin asked if the NFPA is requiring each of the firefighters to have their
own face masks. Chris Clouse said yes,
each active firefighter has their own face piece.
Jim
Davis stated this cost is in the budget and does not need to be voted on. He just wanted to inform the Council he was spending
the money.
Council Comments
Sandra Hash announced she and Amber will be out of the office June
15 - 18 attending their annual State Board of Accounts
Conference. The office will still be
open all week.
Adjournment
Dianna
Bastin entertained a motion we adjourn. Scott
Oldham so moved.