December 2, 2010
The Ellettsville, Indiana Plan Commission met in
regular session on Thursday, December 2, 2010 in the Fire Department Training
and Conference Room located at 5080
West State Road 46. Dan Swafford called the meeting to order at
6:10 p.m. Phillip Smith led the Pledge of Allegiance.
Roll Call: Members present were: Dan Swafford,
President; Phillip Rogers, Phillip Smith and Sandra Hash, Secretary. Ron Wayt, Don Calvert and Clayton Sullivan were
absent. Connie
Griffin, Planning Director, and Rick Coppock were also
present.
Approval of the Minutes – November 4, 2010
Dan Swafford entertained a motion for approval of the November 4, 2010
minutes. Phillip Smith so moved. Phillip Rogers seconded. Motion carried.
Old Business
Smithville
Development Review, 7640 W. S.R. 46, Ellettsville: Proposed use of a ten acre parcel for a warehouse,
office building, truck garage, truck shed, trailer shed, equipment storage
yard, driveways and parking lots.
Petitioners: Smithville
Telephone, Will Harris Builders and Kevin Potter.
Connie
Griffin introduced
the Smithville project located at 7640 W. S.R. 46 in Ellettsville. The property was recently rezoned from
Agricultural 1 to Industrial 1 to facilitate the proposed land use of the site. This is a ten acre site for a warehouse,
office building, truck garage, truck shed, trailer shed, equipment storage
yard, driveways and parking lots. The
Planning Department, Rick Coppock, other supervisors, Town Council members and
Plan Commission members have met with the civil engineering and architectural
firms to review the Smithville project and development plans. The project is anticipated to be completed in
the fall of 2011 and will be conducted in different phases. The Ellettsville Comprehensive Plan has been
reviewed and the project is compliant with the community goals for
development. Rick Coppock’s letter dated
November 29, 2010, verified that the construction plan elements are adequately
represented to complete the plan review for the construction, stormwater and
pollution prevention plan. The landscape
plans have been updated.
Kevin
Potter, Civil Engineer, is
representing Smithville Telephone Company on this project. Dan Swafford stated one of the concerns is
the parking situation and asked if it had been rectified. Connie Griffin
asked Dan Swafford if he was referring to pavement versus gravel. Dan Swafford stated that was correct. Connie Griffin
advised with the project being completed in different phases, Smithville will
take care of those aspects at the appropriate time. The other concerns were adequate water,
sewage and adequate fire protection and Dan Swafford asked if those issues had
been addressed. Kevin Potter responded
Smithville met with Ellettsville Utilities and Rick Coppock and there has been
an agreement wherein they’re going to extend a 12” water main further west
along State Road 46 in front of the project.
Then, Ellettsville Utilities will run an 8” water main back to the
building so they will be tied into the Ellettsville water system and there will
be adequate flow for the sprinkler system which is required for the
building. As for the sewage system, they
have obtained approval from the Indiana State Board of Health to do a septic
system but there is a sanitary force main along State Road 46 so they have
decided to install a grinder pump system and pump into the force main the Town
owns rather than a septic system. Connie Griffin stated there is a good vegetative
buffer with it possibly being a mixed use area in the future as required the
Town Code. Dan Swafford asked Rick
Coppock if he had an opportunity to review the plans. Rick Coppock advised everything is fine with
the project. Phillip Smith asked if
there have been any major changes since the last time the plans were
reviewed. Kevin Potter advised there
were not any major changes other than water supply, sewer connection and the
landscape plan. Dan Swafford asked when
Smithville thinks they will break ground on the project. Kevin Potter responded, if the weather
permits, they will get started within the next thirty days. Dan Swafford asked if there was a concern
with Indiana Department of Transportation (“INDOT”) on a turn lane. Kevin Potter stated they have submitted the
project twice to INDOT and they did have some changes which have been
made. They are now waiting on a final
review from INDOT which should be by the next Plan Commission meeting. Smithville is proposing to cut a hill down on
the north side, to the west of the drive, so they can have adequate sight
distance to the west.
Russ Ryle asked what the final surface of the parking area will
be when the phases are completed in 2011.
Kevin Potter advised the surface will either be black top or
concrete. Smithville has stated they
will put in concrete where they have a lot of truck traffic so it will hold up
better. Mr. Ryle asked if the access
road will remain gravel or get a hard surface.
Mr. Potter responded it will be an asphalt surface.
Phillip Smith made a motion to accept the Smithville
Development Review, 7460 W. S.R. 46, Ellettsville, for the proposed use of a
ten acre parcel for a warehouse, office building, truck garage, truck shed,
trailer shed, equipment storage yard, driveways and parking lots. Phillip Rogers seconded. Roll Call vote: Dan Swafford – yes; Phillip Rogers – yes;
Phillip Smith - yes; Sandra Hash – yes.
Motion carried 4-0.
Clifton
Bell, 703 W. Temperance Street, Ellettsville:
Zoning use in a residential area.
Petitioner Clifton Bell and Connie
Griffin, Director of Planning.
Connie
Griffin – Clifton
Bell has until December 9, 2010, for the abatement and final inspection
date. There may be a request for an
extension due to winter weather. The
inspection on November 10, 2010, showed three vehicles were removed from the
site since the October 12, 2010 inspection. The battery being stored outside
has been removed. Tall grass and weeds were
still observed in the back yard along with some tires and a little bit of trash
and debris.
Clifton Bell stated he wants to go along 100% with the Plan
Commission and do what is right. Mr.
Bell requested an extension and patience.
He complemented the Plan Commission on doing a good job. Dan Swafford asked if Mr. Bell needed a
thirty day extension. Mr. Bell stated
there is three months of bad weather.
Dan Swafford suggested a 60 day extension and another extension could be
requested if there is inclement weather.
Dan Swafford told Mr. Bell he could contact Connie
Griffin in the Planning Office if he has any questions. Mr. Bell reiterated Connie
Griffin and the Plan Commission do a great job. Dan Swafford told Mr. Bell a letter will be
sent to him confirming their agreement.
Dan Swafford made a motion to extend the abatement and
final inspection date for Clifton Bell’s code violations for sixty days. Phillip Rogers seconded. Roll Call vote: Dan Swafford – yes; Phillip Rogers – yes;
Phillip Smith - yes; Sandra Hash – yes.
Motion carried 4-0.
Planning
Department Updates
2011 Plan Commission Schedule
Connie
Griffin – The Plan
Commission schedule was based on the first Thursday of the month and provided
to the Plan Commission for their review.
Ms. Griffin asked the Plan Commission members if they had any concerns
with the schedule.
Dan Swafford entertained a motion. Phillip Smith made a motion to approve the
2011 Plan Commission schedule. Phillip
Rogers seconded. The motion passed
unanimously with a voice vote.
2011 Revised
Plan Commission Legislative Procedure Review/Update
Connie
Griffin explained
she started with the original Legislative Procedures of the Planning Department
and then reviewed the Monroe County Plan Commission Legislative Procedures in
preparation for drafting the proposed changes.
Ms. Griffin provided the members of the Plan Commission with a draft of
the Plan Commission Legislative Procedures and reviewed the same. Additional corrections and suggestions were discussed
by the Plan Commission. The Plan
Commission Legislative Procedures will be approved at the meeting on January 6,
2011. Dan Swafford asked Frank Nierzwicki
if he would like to comment on members of the Plan Commission leaving the
meeting room when they have a conflict.
Frank Nierzwicki said he agreed with Connie about the members leaving
the raised area when they have a conflict.
Most areas do have members go to the back of the room if not out of the
room when they have a conflict. This is
due to the power or influence for being in the room. It is not uncommon to leave the room as it is
a standard planning practice.
Russ Ryle discussed final plat approval and his concerns that it
may or may not be presented to the Plan Commission. Mr. Ryle would like for adjacent property
owners to know when a final plat is ready for approval so they can voice their
concerns.
Adjournment
Dan
Swafford entertained a motion to adjourn.
Phillip Smith made the motion to adjourn. Phillip Rogers seconded. Dan Swafford adjourned the meeting at 6:58
p.m. The next meeting will be January 6,
2011, at 6:00 p.m.