February
4, 2010
The Ellettsville, Indiana Plan Commission met in
regular session on Thursday, February 4, 2010 in the Fire Department Training and Conference Room
located at 5080
West State Road
46. Dan Swafford called the meeting to
order at 6:26
p.m. with the Pledge of
Allegiance.
Roll Call: Members present were: Dan Swafford, Ron Wayt, Don Calvert and Sandra
Hash.
Members Absent: Phillip Smith.
Approval of the Minutes- January 7, 2010
Dan Swafford entertained a
motion for approval of the January 7, 2010 minutes. Ron
Wayt so moved. Don Calvert seconded. Motion carried.
New Business
Keith and
Deborah Hoffman Rezone from R-1 to C-3 (4910 W SR 46, Bloomington, IN 47404, 0.51
acres.
Connie
Griffin, Planning Director displayed a map of the area and presented the request
for rezoning by Keith and Deborah Hoffman.
This property is adjacent to the Libke and Williams properties recently
rezoned from R-1 to C-3 and is currently zoned R-1. Mr. and Mrs. Hoffman have met all the
protocol for a rezone including certified return receipt letters notifying
adjacent property owners, fee payment to the clerk, advertising the hearing
notice on January 20, 2010 and have no observable code violations. The property is 0.51 acres and is located
west of Autumn Hills subdivision, north of State Road 46, east of the Assembly
of God vacant property. The petitioners
are present if there are any questions.
Don Calvert made a motion to rezone the Keith and Deborah Hoffman
property from R-1 to C-3, parcel number 4910 W. SR 46, Bloomington, IN, 47404. Ron Wayt
seconded the motion. Roll Call
Vote: Dan Swafford yes; Ron Wayt
yes; Don Calvert yes; Sandra Hash yes.
Motion carried 4-0.
Planning Department Updates
Ellettsville Parks and
Recreation Plan
Connie
Griffin stated for
the last two months she has been meeting with the Ellettsville Parks Board and
discussing one of the grant deliverables of the Community Planning Grant the
I69 Grant to write a five year recreation master plan. At the last meeting goals and objectives were
discussed. She informed the Board she
has a rough draft before the Parks Board to review. There will be a public hearing notice next
month and she will be putting the drafted copy at Town Hall, the Planning
Department, the Library, and possibly on the Planning Department website for
public review.
Timeline for remaining grant
deliverables I69 Grant
Connie
Griffin informed
the Board that part of her 2010 goals was to break down a lot of the projects
currently on the docket. The first goal
is to work on the Heritage Trail project and the Safe Routes to School, along
with the I69 grant. She is working with
her new assistant taking each of these goals and putting them into
timeframes. She reports this timeline
tool will allow them to keep things moving in the department and will be very
helpful. Dan Swafford asked for a copy
to be provided to the Board and Connie Griffin
agreed to do so. She went on to say
these goals will be discussed in an article in The Journal as well. Don Calvert expressed his concern over
putting a lot of time and effort into the I69 grant. Ron Wayt reported an article in the Herald
Times this date where they have approved the second section which will bring it
up to Washington. Sandra Hash
went on to say that we applied for and received a $50,000 grant. Its a reimbursable grant and we have these
procedures we must accomplish in order to be reimbursed.
Privilege of
the Floor
Don Calvert asked when the Board would have their two additional appointees. Sandra Hash responded it was on the agenda
for the Town Council meeting Monday night.
The president was just elected in January. He has a couple of people interested in the
appointments but, if you know of someone interested in the position, have them
call Phillip Smith.
Sandra Hash introduced the Plan Commission appointment to the
Board of Zoning Appeals (BZA). It must
be one of the Board Members and Terry Baker is a Democrat. However, she stated she was the only Democrat
and does not want the position. Connie Griffin reported there was only one meeting of the BZA last
year. Dan Swafford suggested the Board
table the appointment until there is a full panel on the Plan Commission
Board. Don Calvert asked if the bylaws
or guidelines require a specific party to be in that position. Sandra Hash replied she would check.
Dan Swafford
asked Connie Griffin if there were an issue with Tractor Supply regarding
extra signage. She responded that she
conducted an inspection and spoke with the contractor. He stated that after seeing their present
signage lit at night, they have decided there is not a need for additional
signage. Dan Swafford asked if
everything is progressing on schedule. Connie Griffin responded it was and she felt they would be open by
March 1. She reported she did grant them
additional time on planting the trees and the grass until April 9 due to
weather.
The need for name badges was discussed by the Board in
order to identify themselves while out looking at properties. Russ Ryle asked if the Plan Commission members
could go on private property. Don
Calvert remarked he understood the members could not go on private property
unless there was permission from the property owner. Ron Wayt asked Connie Griffin if she had the right to go on private property. She replied as a health officer she
could. Ron Wayt suggested they could go
with her onto the property. It was also
suggested the property could be viewed from the car and photos could be taken
from the vehicle as well.
Ron Wayt asked when the ordinances regarding the signs would be
completed. He would like to see this
done since it had been in the works for over a year. Connie Griffin replied the banners were a big holdup. He suggested getting this done fairly quickly. Connie Griffin responded she had that included in her goals
list. She suggested the Board review the
requirements for the I69 grant which are very extensive and those documents are
not small documents. These goals must be
accomplished by their due dates or the $50,000 grant is in jeopardy. Dan Swafford commended Connie Griffin on her organization and the direction we are going
and he thanked her for her work.
Adjournment
Dan Swafford entertained a motion to adjourn. Don Calvert made the motion to adjourn. Ron Wayt seconded. Dan Swafford adjourned the meeting at 6:55 p.m. The next
meeting will be March 4, 2010 at 6:00 p.m.