February 8, 2010
The
Ellettsville, Indiana, Town Council
met for a Regular Meeting on Monday, February 8, 2010 at the Fire Department Training
and Conference Room. Phillip Smith called
the meeting to order at 7:30 p.m.
Sandra Hash led the Pledge of Allegiance.
Phillip Smith led in prayer.
Roll Call: Members
present were Phillip Smith, President; Scott Oldham, Vice-President; Dianna
Bastin. Sandra
Hash, Clerk-Treasurer and Darla Brown, Town Attorney were
also present. David Drake and Dan
Swafford were absent. Supervisors Present: Jim Davis, Jay Humphrey, Mike Farmer, Jeff
Farmer, Rick Coppock and Connie Griffin
were present.
Certificates of Recognition
Phillip Smith presented certificates of recognition for years of
service to Terry Baker and Frank Buczolich from the Town of Ellettsville and the Ellettsville Plan
Commission.
Appointments
Phillip Smith announced he had two people interested in the
appointments to the Plan Commission but they needed more time to take care of
family matters before beginning. He
should know by the end of the week.
Approval of Minutes
Phillip
Smith entertained a motion for the approval of the minutes for the Regular Meeting
January 25, 2010. Scott Oldham so
moved. Dianna Bastin seconded. Roll Call Vote: Phillip Smith – yes; Scott Oldham
– yes; Dianna Bastin – yes; David Drake – absent; Dan Swafford – absent. Motion carried 3-0.
Accounts Payable Vouchers
Phillip
Smith entertained a motion for action to pay Accounts Payable Vouchers. Dianna Bastin so moved. Scott Oldham seconded. Roll Call Vote: Phillip Smith – yes; Scott Oldham
– yes; Dianna Bastin – yes; David Drake – absent; Dan Swafford – absent. Motion carried 3-0.
Proclamation - Tri Kappa
Week February 21-28, 2010 and Ellettsville’s Chapter for 50 Years of Community
Service
Phillip Smith read the proclamation.
The Ellettsville Town Council does hereby proclaim that February 21-28,
2010 is to be Tri Kappa Week in the town of Ellettsville, and the Year 2010 as the year
honoring our own Ellettsville Tri Kappa Chapter for 50 generous years of
dedicated service. We make these
proclamations in recognition of the contributions of hardworking women who have
served in Ellettsville’s Tri Kappa during the past 50 years, of women who have
served in Tri Kappa elsewhere in the State of Indiana, and of all women who will serve in
this fine organization in the future. We
invite all community members, and Hoosiers everywhere, to take note of this
special observance and this special community asset. Adopted this 8th day of February
in the year of our Lord, Two Thousand Ten.
Ordinances on Second Reading
Ordinance 10-01 to Create Separate Funds
for Vehicle Replacement in Both the Water and Wastewater Funds
Dianna
Bastin made a motion Ordinance 10-01 to create separate funds for vehicle
replacement in both the Water and Wastewater funds be established. Scott Oldham seconded. Roll Call Vote: Phillip Smith – yes; Scott Oldham
– yes; Dianna Bastin – yes; David Drake – absent; Dan Swafford – absent. Motion carried 3-0.
New Business
JA Benefits, LLC, request to represent
Ellettsville Employee Benefit Programs
J.D. Powell, JA Benefits – The question arose a couple of weeks ago regarding
whether the Town could subsidize a Medicare Supplement policy for an employee. Through research in answering that question,
some services were identified that his company could provide which the Town is
not currently receiving. He stated he
was at the meeting to answer any follow-up questions the Council may have as
well as to ask them to consider appointing his firm as the Town’s
representative moving forward in regards to the Town’s Employee Benefits
programs. Phillip Smith reiterated that
their services were on a commission basis only with no charge to the Town of Ellettsville. Mr. Powell confirmed that nothing would
change in regards to cost to the Town.
It would only appoint his firm as the agent of record for the Town. Dianna Bastin asked what would change for the
employees at this time. Mr. Powell
responded that nothing would change until renewal time in October. He will provide a contact sheet to employees
and work with Sandra Hash on administrative needs. Dianna Bastin suggested it would be good for
him to meet with employees prior to October in order to introduce himself. Mr. Powell commented he is willing to hold
introductory meetings and listen to questions and feedback from employees. He went on to say he has letters with him
which require signatures to notify carriers of the change in agent. There would be about a two week time period
after the letters are sent before they can actually begin their work. He went on to say he would be willing to
start looking for other carriers and plans if they so desired and if the Council
wanted to, those carriers could be changed prior to October. Scott Oldham asked Mr. Powell to go ahead so
that could be presented to the employees and to the Council for a decision if
money could be saved. Dianna Bastin made
a motion to begin the process with JA Benefits, LLC to become our Employee Benefit
Program. Scott Oldham seconded. Roll Call Vote: Phillip Smith – yes; Scott Oldham
– yes; Dianna Bastin – yes; David Drake – absent; Dan Swafford – absent. Motion carried 3-0.
Town of Ellettsville and Indiana Department of
Transportation Project Coordination Contract
Scott
Oldham made a motion to table this item based upon some outstanding paperwork which
needs to come in. Dianna Bastin seconded
the motion. Roll Call Vote: Phillip Smith – yes; Scott Oldham
– yes; Dianna Bastin – yes; David Drake – absent; Dan Swafford – absent. Motion carried 3-0.
Supervisor Comments
Connie
Griffin, Director of Planning Services informed the Council of the Request for Rezone
presented to the Plan Commission for Keith and Deborah Hoffman at 4910 W SR 46. They have complied with all requirements for
rezone and the Plan Commission did grant favorable approval of a rezone. It will come before the February 22nd
Town Council Regular meeting for a second reading.
Connie Griffin then presented the 2010 goals for the Planning
Department. She did add the Stormwater
Permit Renewal Inspection. She has
broken these goals down into different dates so she can stay on target for
introducing public hearing notices and those are listed. She also presented the Stormwater Permit
Renewal information. A site inspection
was conducted on May 28th at the Monroe County Highway Department. She and Kip Headdy attended.
Privilege of the Floor
Dianna Bastin, stated that the Street Department, the Police
Department, Monroe
County and State Highway
Departments work very hard during the snowfall to clear the roads so everyone,
but especially the emergency vehicles, can get around. Since more snow is forecast she asked that
everyone take their cars off the road, if possible, to keep their thoroughfares
clear as much as possible. Also, watch
out for these guys as they travel down the roadways because they can’t see you
as well as you might think. Phillip
Smith also asked everyone to keep their sidewalks clean.
Phillip Smith raised the issue of the 2010 Census. Visit 2010census.gov online to get more
information. Dianna Bastin added the
main thing is to fill out the forms and mail them back when they come.
Adjournment
Phillip
Smith entertained a motion to adjourn. Scott
Oldham so moved. Dianna Bastin seconded.
Motion carried. Phillip Smith adjourned
the meeting at 7:52 p.m.
Phillip
Smith, President Scott
Oldham, Vice-President
Dianna
Bastin
David Drake
Dan Swafford Sandra C. Hash, Clerk-Treasurer